Special Assistant to the Chief of Human Resources Anticipated Vacancy SY25-26

This position is an anticipated vacancy. It is expected to be vacant by 06/30/2025. However the current incumbent has a right to rescind their retirement leave or resignation up until the day of the expected vacancy date. Your hire will not be confirmed until the position is vacated.

Reports to: Chief of Human Resources

Summary:

The Special Assistant will work directly with the Chief of Human Resources the Human Resource team and other district stakeholders and will be responsible for performing several administrative duties. The ideal candidate is highly selfmotivated professional and capable of managing their workload and prioritizing tasks in a fastpaced environment. The Special Assistants main duties include scheduling and facilitating meetings organizing daily calendars triaging and responding to internal and external inquiries and supporting the Chief of Human Resources and the Human Resource team with special projects. The role requires a seasoned HR professional who is detailoriented organized and can handle sensitive information with professionalism and confidentiality.

Responsibilities:

• Provide executivelevel administrative support to the Chief of Human Resources including managing daily schedules arranging meetings and coordinating appointments.
• Handle incoming calls emails and correspondence prioritizing requests and providing timely responses.
• Manage special projects track milestones and deliver executive reports on progress and outcomes.
• Organize and coordinate HRrelated events meetings and trainings including logistics materials and communication.
• Maintains the calendar of the Chief of Human Resources including arranging crossfunctional meetings for the Office of Human Resources
• Serves as the timekeeper for the Human Resources team
• Provides support to the Chief of Human Resources for the convening
• Monitors the budget expenses and contract requests for the department
• Manages the intake triaging and responses to various internal and external inquiries such as team operations requests external requests for meetings etc
• Coordinate communication efforts for HR initiatives including drafting announcements newsletters and policy updates
• Handle confidential HR matters with discretion and professionalism.
• Assists the Chief of Human Resources with other duties as assigned

Qualifications Required:

• Bachelors Degree in Human Resources Business Administration or a related field
• Experience in government education nonprofit or private sector demonstrating effective administrative support
• Exceptional writing research analytical and organizational skills and the ability to convey complex concepts in a clear concise and logical manner
• Sound judgment discretion and the ability to work easily with senior leaders across the organization
• Ability to partner well with colleagues both inside and outside of the organization
• Ability to work independently and undertake supervisor responsibilities as needed
• Ability to maintain confidentiality
• Excellent computer skills including Microsoft Office and Google Suite

Qualifications Preferred:

• Professional certifications such as SPHR or SHRMSCP are strongly preferred.
• Demonstrated success in a large public sector or educational institution

Terms: Managerial C41.

The Boston Public Schools in accordance with its nondiscrimination policies does not discriminate in its programs facilities employment or educational opportunities on the basis of race color age criminal record (inquiries only) disability homelessness sex/gender gender identity religion national origin ancestry sexual orientation genetics or military status and does not tolerate any form of retaliation or biasbased intimidation threat or harassment that demeans individuals dignity or interferes with their ability to learn or work.

Required Experience:

Chief