Meeting Coordinator
Meeting Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS
To be considered for this position the online application must be submitted along with an updated resume. All applicable fields on the application are required.
Essential Duties and Responsibilities
- Speaker management (invitations tracking responses collecting presentation materials)
- Housing management (collecting VIP speaker and staff housing and maintaining a master housing list)
- Registration management (collecting and inputting meeting registrations customer service)
- Payment processing (bills and invoices reimbursements)
- Logistics (direct bill applications assistance with set up book production compiling site proposal responses postmeeting statistic data collection)
- Duties as assigned (copies scanning filing correspondence internetbased research proofreading)
- Marketing assist with the development and proofing of all marketing material
- Website management updating material on the website
- Exhibition administration a collection of contracts and management of exhibit spreadsheet
- For AH meeting department: books vendor visits as well as handles food orders and set up for any in house meetings as requested
What youll bring to the table Education Experience and Required Proficiencies
- High school diploma required (Bachelors preferred)
- 1 years of customer service experience (Meeting Coordination / Event Planning is preferred)
What we offer Employee Company Benefits
- Hybrid / Flexible work schedules available
- Medical Dental and Vision
- Company paid basic life insurance shortterm and longterm disability
- Voluntary Life Insurance Employee Paid
- AFLAC available
- Paid Time Off (PTO) accrual and Paid holidays
- 401k retirement plan available
- Onsite Fitness Center open 24/7
- Gym reimbursement program
- Training and Development opportunities
What sets us apart
- Named Best Place to Work by Philadelphia Business Journal 9 Times based on a survey conducted of our employees
- Industry Leader Most credentialed AMC and the 1st AMC to be Customer Service Certified by the Customer Service Institute of America
Who is AH
AH is a professional services firm that specializes in helping nonprofit organizations achieve their mission create value and advance their causes industries and professions. We have four main divisions within AH a fullservice Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions such as strategic planning website builds database integrations accounting services staff recruitment credentialing management public affairs and lobbying and growing nondues revenue.
Our Diversity Equity & Inclusion Statement
Association Headquarters is committed to creating a diverse environment and is proud to be an equalopportunity employer. All qualified applicants will receive consideration for employment without regard to the following; race creed color national origin nationality ethnicity ancestry age sex (including pregnancy) family status marital/civil union status religion domestic partnership status affectional or sexual orientation gender identity and expression atypical hereditary cellular or blood trait genetic information liability for military service and mental or physical disability (including perceived disability and AIDS and HIV status) language national origin political affiliation socioeconomic status and other characteristics that make our employees unique.
For more information visit connect with AH on Facebook on YouTube and follow on Twitter.
Required Experience:
IC
Employment Type
Full-Time
