Government Relations Administrative Lead Program Management Specialist
Government Relations Administrative Lead Program Management Specialist
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Job Description
The Government Relations Administrative Lead & Program Management Specialist provides a range of administrative management and programmatic support to ensure seamless operation for the government relations team.
Preferred experience interfacing with senior leaders including elected officials and community members.
Preferred experience with coordinating and planning complex events
Willingness and flexibility to support inperson Government Affairs leadership team at varying hosted events around the region
An expectation of inperson work on days when team leadership is in person (may be up to five days a week depending on team needs)
Must have experience handling confidential information and exhibit discretion in communications.
Timely and professional communications across both internal and external stakeholders
Works independently under instructions in a fastpaced environment
Experience with Microsoft Suite including with PowerPoint
Compose edit and proofread a wide variety of documents ranging from letters and memos to reports as directed; may independently compose correspondence and documents related to assigned responsibilities
Develop and review report and correspondence layout arrangement grammatical composition and ensure the inclusion of all pertinent information from sources; initiate routine correspondence reports and records; perform document control for various projects; develop clerical procedures routines and record keeping systems.
Create edit and distribute flyers and other informational materials to support public outreach; post events on online calendar.
Event Planning and Support
Event planning and support for department related events team huddles and other related activities
Experience planning events including hosting elected officials and executives
Maintaining of uptodate stock of resources and materials
Schedule attend and coordinate a variety of meetings; conduct research and prepare documentation; prepare and compile meeting packets and agendas; take and prepare minutes; disseminate information as appropriate
Government Relations Function Support
Provide responsible and complex administrative secretarial and clerical duties in support of Governmental Relations leadership.
Provide complete and sometimes confidential administrative staff support for Government Relations Leadership including coordinating schedules for meetings arranging appointments scheduling visitors maintaining team calendars and planning travel. Coordinate logistics associated with governmental relations rhythm of business
Partner with assistants and coordinators throughout the enterprise sharing knowledge and resources
Serve as point of contact for internal and external stakeholders and maintain and protect sensitive information
Management of internal websites and communication platforms
Completion and filing of all lobbying data and reports
Other duties as assigned
Database and file management
Tools to manage uptodate lists of elected and staff contacts
Experience managing and updating lists of key contacts
Excellent organizational skills
Cost Management:
Monthly reconciliation of all budgets relating External Affairs Department
Track budget contracts invoices and costs related to staff travel
Bachelors Degree in business health care or related field or equivalent combination of education and 5 years experience with program support; including three 3 years in program/project coordination in a professional 2 years experience working on quality and process improvement projects with crossfunctional teams; including data collection analysis and record of project completion program planning and status successfully developing relationships across the organization.
Required Credentials
N/A.
Preferred
Experience working in public health health care or social analyzing improvement data and working with internal clients to analyze and develop improvement of continuous improvement/Lean methodologies and of current and emerging trends in project management technologies techniques issues and project coordinating/facilitating large complex organizational initiatives that cross all departments and roles.
Compensation Range
$78735.00 $118103.00 per yearSalary Information
This compensation range was calculated based on fulltime employment 2080 hours worked per calendar year). Offers are determined by multiple factors including equity skills experience and expertise and may vary within the range provided.
Disclaimer for Out of State Applicants
This compensation range is specific to Seattle positions located outside of Seattle may be compensated differently depending on various factors.
Benefits Information
Seattle Childrens offers a generous benefit package including medical dental and vision plans 403(b) life insurance paid time off tuition reimbursement and more. Additional details on our benefits can be found on our website Us
Hope. Care. Cure. These three simple words capture what we do at Seattle Childrens to help every child live the healthiest and most fulfilling life possible. Are you ready to engage with a missiondriven organization that is lifechanging to many and touches the hearts of all #HOPECARECURE
Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region regardless of the families ability to pay. Together we deliver superior patient care advance new discoveries and treatments through pediatric research and serve as the pediatric and adolescent academic medical center for Washington Alaska Montana and Idaho the largest region of any childrens hospital in the country.
In 2022 U.S. News & World Report once again ranked Seattle Childrens among the nations best childrens hospitals for the 30th year in a row. For more than a decade Seattle Childrens has been nationally ranked in all 10 specialty areas evaluated by U.S. News & World Report. We are honored to be the topranked pediatric hospital in Washington and the Pacific Northwest.
As a Magnet designated institution and classified among Americas best large employers by Forbes we recognize the importance of hiring and developing great talent to provide bestinclass care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion Excellence Integrity Collaboration Equity and Innovation. Whether its delivering frontline care to our patients in a kind and caring manner practicing the highest standards of quality and safety or being relentlessly curious as we work towards eradicating childhood diseases these values are the fabric of our culture and community. The future starts here.
Our Commitment to Diversity
Our community welcomes diverse experiences backgrounds and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our increasingly diverse patients and families. Our organization recruits employs trains compensates and promotes without regard to race religion color national origin gender (including pregnancy childbirth or related medical conditions) sexual orientation gender identity gender expression age status as a protected veteran status as an individual with a disability or other applicable legally protected characteristics.
The people who work at Seattle Childrens are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves within this community which cultivates and promotes equity diversity and inclusion at all levels.
Seattle Childrens is proud to be an Equal Opportunity Workplace and Affirmative Action Employer.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
