Executive Assistant II to Vice President of External Operations and Dean of Fort Worth Campus
Executive Assistant II to Vice President of External Operations and Dean of Fort Worth Campus
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$ 49000 - 68330
1 Vacancy
Job Description
Job Title
Executive Assistant II to Vice President of External Operations and Dean of Fort Worth CampusAgency
Tarleton State UniversityDepartment
Division of External OperationsProposed Minimum Salary
CommensurateJob Location
Fort Worth TexasJob Type
StaffJob Description
The Executive Assistant to the Vice President of External Operations and Dean of Tarleton State Fort Worth will provide executive level administrative assistance through the performance of advanced and complex general office work and scheduling and assumes considerable responsibility for office management. This role will also assist with the coordination of projects and events in support of the Division of External Operations.
Work hours: MonFri; 8:30 AM5:30 PM or as work requirements require nights and weekends. Must have the ability to work remotely at the request of the university in times of inclement weather or other special circumstances.
This position will be located at the Tarleton State Fort Worth Campus on Chisholm Trail in the Office of the Vice President.
Responsibilities:
70 Administrative Support: Provides direct administrative support for the executive leadership of Tarleton State Fort Worth and assists all outreach locations divisionwide as needed.Provides guidance and support for other divisionwide administrative assistants and coordinators with needs as well as policy and data notices agendas and minutes for meetings. Professionally answers and appropriately distributes incoming phone calls and inquiries. Maintains calendars scheduling of appointments/meetings for Vice President/Dean.Schedules and completes travel and necessary reports as required.Serves as representative for I9 processing and onboarding of Tarleton State Fort Worth staff and faculty.Keeps inventory of supplies and ordering as needed for work areas and break proficiently in Workday Emburse Canopy and TexanBuy as required. Manages divisionwide budget accounts. Processes confidential a professional neat and orderly office student employees as warranted.
25 Communication & Project Management: Assists the Vice President and Dean with crafting communications to internal and external motivates coordinates and helps execute university collaborations and community activities with nonprofit and strategic partners as needed. Assists VP/Dean with campuswide project management events and programming to include communications support logistics and follow through.
5 Other: Performs other duties as assigned.
Minimum Requirements:
Education Bachelors degree in applicable field or equivalent combination of education and experience.
Experience Four years of related experience.
Required Knowledge Skills and Abilities:
Excellent problemsolving skills.
Strong interpersonal and communication skills.
Demonstrated planning and organizational skills.
Ability to multitask and work cooperatively with others.
Ability to work independently and proactively.
Attention to detail and follow through skills.
Requires the ability to travel to Tarleton State Fort Worth locations Waco Bryan and Stephenville.
Preferred Experience Knowledge Skills and Abilities:
Vast experience in administrative support for a campus in higher education.
Strong leadership skills with the ability to lead by example and achieve outcomes through influence.
Demonstrate strong communication skills (verbal and written) computer skills and project management. Ability to work evenings and weekends. Bilingual proficient.
Five years of successful experience in foundation relations grantwriting or a related field.
Commensurate with experience
Salary Range
The target base annual salary range is $49000 to $68330.50 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family the following benefits are also available to full time and qualifying part time employees:
Educational Benefits employee perks that help enrich grow and foster career and professional development:
Employee Health Wellness and Financial Planning
Fully covered employee health insurance
Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees insurance coverages as of the 1stday of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.
Dental insurance
Vision insurance
Retirement and Insurance programs
Tarleton employees enjoy one of the greatest PTO packages in the area!
Paid sick leave
Holiday pay
Vacation
Longevity pay
Paid Birthday Leave Tarleton State University awards all leaveeligible employees paid time off for their birthday!
Other
Complimentary tickets to all Athletic and Performing Fine Arts events!
Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.
Employee Wellness Release Time
Staff Gym Membership Discount with Campus Recreation
and other Tarleton Discounts
Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.
Application Procedure:
During the application process applicants have one opportunity to enter the requested information upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via Submit action.
Employment applications must include:
Completed online application
Cover Letter / Letter of Interest addressing qualifications
Curriculum Vitae or Resume
At least 3 current professional references and their full contact information
Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. See resume is not an acceptable entry in the job application. Incomplete applications will not be considered.
All positions are securitysensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Employment Type
Full-Time
