Senior Legal Office Assistant - Probation Department
Senior Legal Office Assistant - Probation Department
Posted on :
27-04-2025
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1 Vacancy
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Job Description
DEFINITION
- SENIOR LEGAL OFFICE ASSISTANTProbation DepartmentProbations Administrative Support Clerical Unit is looking for a candidate who enjoys working in a team environment in addition to having the skill set to perform independently with limited supervision. Compensation for this position may begin at an advanced step on the Senior Legal Office Assistant salary range scale.What Youll Do:
- Provides administrative support to the department by assisting with duties of a complex and confidential nature; acts as a liaison between the department and other staff or the public.
- Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications records and files.
- Provides lead direction training & work review to Legal Office Assistants; reviews quality of work; trains employees in work methods and processes.
- Formats a wide variety of finished documents including both general and legalrelated correspondence and documents; inputs and retrieves data and prepares periodic and special reports.
This position is located in Eureka CA at 404 H Street Eureka CA 95501.
Work Schedule:
A typical work schedule is Monday Friday 7:30am4:30pm with a 1hour lunch or 8:00am4:30pm with a 30minute lunch.PLEASE NOTE THE FOLLOWING:
The successful candidate for this position will be required to undergo a detailed background investigation.DEFINITIONUnder general supervision assigns directs and reviews the work of a small legal office support staff; provides difficult technical confidential or specialized legal office support to various County offices; performs related work as assigned.DISTINGUISHING CHARACTERISTICSThis class performs as either the working lead level in the legal office support series with responsibility for providing direction to a group of legal office support staff performing similar work or functions as the specialist level performing difficult technical complex or specialized legal office support duties. This is not considered a supervisory class in that the selection evaluation and discipline of employees is normally not assigned to this level and the number of employees for which direction is provided is limited. This class is distinguished from Legal Office Services Supervisor in that the latter is the first full supervisory level over a group of legal office and related support staff. EXAMPLES OF DUTIES
- Provides lead direction training and work review to a small legal office support staff; organizes and assigns work sets priorities and follows up to ensure coordination and completion of assigned work.
- Provides input into selection decisions performance evaluations and disciplinary matters.
- Performs difficult complex technical confidential and/or specialized legal office support work which may require the exercise of independent judgment the application of technical skills or a knowledge of detailed or specialized activities related to the department to which assigned including but not limited to:
- Processing commitments for various governmental institutions.
- Assembling maintaining and updating master and trial calendars; setting and resetting trials conferences and other legal matters.
- Compiling information from various sources to complete required forms for application for state medical and social benefits; working directly with probation officers to insure timely and complete applications on behalf of probationers.
- Processing and typing a variety of legal documents including petitions court orders probation reports sheriffs reports and arrest warrants.
- Receiving storing and maintaining property and evidence received by the Sheriffs Department and Drug Task Force; maintaining inventory and chain of evidence records; disposing of contraband and unneeded property and evidence; determining ownership and returning found property and evidence.
- Receives stores and maintains property evidence received by the Sheriffs Department and Drug Task Force; maintains records pertaining to chain of evidence.
- Verifies codes edits enters and retrieves legal data and prepares reports from an online or personal computer system following established formats; may access confidential statewide data files.
- Reviews legal documents arrest or incident records files and cases to identify inaccurate inconsistent and unclear codes data and other information; notifies appropriate staff and may participate in resolving problem situations; checks court and legal documents for proper authorization and obtains missing signatures.
- Compiles data from multiple sources to complete and process legal forms documents and reports in accordance with established procedures.
- Types correspondence reports forms and specialized documents related to the functions of the organizational unit to which assigned from drafts notes dictated tapes or brief instructions using a typewriter or word processor.
- Proofreads and checks typed and other materials for accuracy completeness compliance with departmental policies and correct English usage including grammar punctuation and spelling.
- Establishes and maintains office and case files; researches and compiles information from such files; closes and purges files according to established procedures.
- Receives and screens visitors and telephone calls and takes messages; provides information regarding County or unit activities and functions to clients the public and other staff which may require the use of tact and discretion or the interpretation of policies procedures or guidelines; maintainsconfidentiality of information.
- Operates standard office equipment including word processors and personal or online computers.
- Performs general office support activities as required.
QUALIFICATIONS
- Knowledge of:
- Basic supervisory principles and practices.
- Legal office terminology processes procedures and forms.
- Legal documents forms and terminology.
- Policies and procedures related to the department to which assigned.
- Business data processing principles and the use of word processing and personal computing equipment.
- Office practices and procedures including filing and the operation of standard office equipment.
- Business letter writing and the standard format for typed materials.
- Correct English usage including spelling grammar and punctuation.
- Business arithmetic including percentages and decimals and basic bookkeeping practices.
- Record keeping principles and practices.
Skill in:- Planning assigning directing and reviewing the work of others.
- Training others in work procedures.
- Performing technical specialized complex or difficult legal office support work.
- Reading and understanding legal and court documents and extracting relevant information.
- Exercising initiative and sound independent judgment within established guidelines.
- Prioritizing work and coordinating several activities.
- Composing routine correspondence from brief instructions.
- Operating standard office equipment including a word processor and computer terminal.
- Dealing tactfully and effectively with a variety of individuals some of whom may be hostile or irate and/or from varying ethnic and socioeconomic backgrounds.
- Organizing and maintaining accurate files and records.
- Making accurate arithmetic calculations.
Other Requirements:Specified positions may require skill in typing accurately at a rate sufficient to produce final documents and enter information into a computer positions may require possession of a valid California drivers positions may require being able to pass a detailed background and/or criminal history positions may require evening weekend or other offshift work and may be required to act as a matron.Desirable Education and Experience:A typical way to obtain the knowledge and skills outlined above is:One year of legal office support experience at a level equivalent to the Countys class of Legal Office Assistant II. WORKING CONDITIONS & ADDITIONAL INFORMATION
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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