Human Resources Administrative Specialist
Human Resources Administrative Specialist
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Job Description
The future you want is within reach.
At PCL we build the places where life happens and find camaraderie in the process. Were a community of builders committed to building better communities. Thats why were always looking ahead and not just to the next project or whats next in our industry.
We are seeking a highly organized and resourceful Human Resources & Administrative Specialist to join our team. This role begins as an officebased position in our Katy Texas district office and transitions to a rotational schedule (two weeks on two weeks off) on the North Slope of Alaska starting in May. The ideal candidate is a masterful communicator who excels at connecting departments fostering collaboration and identifying synergies between teams. They will play a key role in developing systems to enhance organizational efficiency supporting employees with questions and ensuring a seamless onboarding experience for new hires. This candidate must demonstrate the initiative to manage their time efficiently ensuring deadlines are met while maintaining highquality standards.
Heres how aHuman Resources & Administrative Specialistcontributes to our team:
Responsibilities
Communication & Relationship Building:
Serve as the primary point of contact for employee concerns such as addressing questions about pay flight/camp logistics schedules etc.
Be resourceful in finding answers for employee questions and project concerns then diligent in following through on solutions.
Connect teams and departments to foster collaboration and identify opportunities for synergy and process improvement.
Provide timely followups to employees to ensure their concerns are resolved and feedback is shared with relevant stakeholders.
HR & Administrative Support:
Manage the billeting process for project including coordinating with partners and subcontractors.
Develop implement and maintain systems to improve HR processes and administrative workflows ensuring consistent communication and organization across all teams.
Partner with the recruiting department to virtually onboard and communicate with new employees; including assuring completion of onboarding paperwork such as project handbooks direct deposit forms and I9 (Everify) documentation for new hires.
Maintain and organize employee records in company databases confirm and follow up on logistics schedules and retain/communicate other essential documentation.
Assist accounting and payroll functions with records and other administrative tasks as necessary.
North Slope Responsibilities (May onward in addition the responsibilities above):
Partnering with HSE to coordinate and deliver newhire orientation to new craft upon their arrival to the North Slope.
Provide regular updates and communication to district office staff regarding project activities.
Act as an onsite resource for employees fostering collaboration and supporting teams in aligning their efforts to meet organizational goals.
Various administrative administrative/office manager type responsibilities such as ordering supplies managing mail distribution and shipping/receiving packages coordinating meetings and events answering phone calls preparing and editing presentations or materials for project and district management.
Qualifications
Exceptional Communication Skills: Proven ability to communicate effectively (verbal and written remote and facetoface) with diverse groups including craft labor management and external clients while fostering strong working relationships.
Organizational Expertise: Strong track record of managing multiple projects and maintaining an organized system.
Bridge Builder: Demonstrated ability to connect departments facilitate alignment and create a collaborative work environment.
Resourcefulness: Ability to independently research and solve problems while keeping employees informed.
Ability to SelfManage and Prioritize: possess strong selfmanagement skills with the ability to work independently and stay organized in a dynamic environment.
Previous experience in HR administration or related roles is highly preferred.
Ability to adapt to changing situations.
Ability to act with discretion when handling confidential information.
Ability to effectively handle difficult situations and remain calm under pressure.
Ability to develop and maintain effective stakeholder relationships.
Ability to create edit proofread and format documents/presentations.
Ability to effectively prioritize tasks detect which work requires immediate attention and which can be deferred.
Intermediate skill level in Word Outlook PowerPoint and Excel.
Knowledge of North Slope logistics and operations is a plus but not required.
PCL is an innovative employeeowned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations careers education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.
The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employmentrelated decisions without regard to race color religion sex national origin sexual orientation gender identity age disability or veteran status.
PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary which considers your unique qualifications and experience is just one component of the robust total rewards youll enjoy at PCL. This may include an employee share purchase offering discretionary annual performance bonus comprehensive benefits and wellness programs retirement plan plus matching and career development programs.
Should you require an accommodation during the application process please contact us at with the position and location you are interested in.
Together we can build success and a better future. Lets get started!
Employee Status:Regular FullTime
Company:PCL Industrial Construction Co.
Primary Location:Houston Texas
Job:Human Resources & Administrative Specialist
Requisition:7772
Required Experience:
Unclear Seniority
Employment Type
Full-Time
