Executive Assistant at Domestic Violence Services Network Inc DVSN

Executive Assistant

Are you detailoriented organized and resourceful Do you want to grow as a nonprofit leader Do you want your work to make a difference

Join our team of collegial dedicated professionals and contribute to the growth and continuing success of a highly regarded and vitally important social service agency Domestic Violence Services Network Inc.(DVSN) primarily serving Central Middlesex County.

Jessye Kass Consulting has been retained to assist this search.

Job Type:

• Fulltime: 32 hour 4 day work week at $40000$45000
• Parttime: 1525 hours per week possible for the right candidate at $20$27 per hour
• Location:Onsite in Acton MA (on the West Concord MA border)
  • Occasional opportunities for hybrid/remote work options after 6 months
• Schedule: Codesigned schedule with flexibility
• Opportunity: Professional development strongly supported and prioritized

Organization Summary:

Domestic Violence Services Network Inc. (DVSN) a volunteercentric nonprofit agency provides victims of domestic abuse in surrounding communities with crisis intervention advocacy risk assessment safety planning court accompaniment support groups and a multitude of other services in partnership with a wide array of social service agencies municipal departments police departments and Concord District Court. We support clients in the decisions they make at the pace they can manage without judgment or expectation. All services are free and confidential.

Role Summary:

This role is perfect for someone who has a high level of attention to detail is a creative problemsolver and enjoys working in a collaborative environment. The Executive Assistant works closely with the Executive Director the Director of Technology & Operations and the Community Engagement & Philanthropy Specialist. With personal initiative skillbuilding and resourcefulness this role provides the opportunity to grow in financial management database management development and leadership skills.

Primary Responsibilities:

Financial Management:

• Track all financial transactions via QuickBooks
• Record and deposit checks and track online income promptly
• Pay bills and prepare reimbursement reports promptly
• Produce and regularly update all financial reports for the Finance Committee and relevant grant requirements
• Maintain prepare and organize all materials for the annual financial audit Maintain and track all professional insurance policies

Employee Benefits Management:

• Maintain and manage employee benefit programs
• Track employee paid time off and collect timesheets biweekly

Grant Donor and Donation Management:

• Maintain databases of donors grants fundraising activities and volunteers Track grant deadlines and timelines for deliverables
• Support annual budget development process
• Prepare acknowledgment letters for grants donations and other relevant revenue sources

Volunteer Coordination:

• Prepare and circulate volunteer trainee recruitment ads
• Prepare volunteer training packets
• Organize track and support all aspects of the volunteer training process Marketing & Event Planning Support:
• Help organize events such as presentations workshops and outreach activities Follow up with sponsors and coordinate with vendors as needed
• Help develop marketing materials and prepare press releases
• Share maintenance of website and social media postings

Collaboration and Community Engagement:

• Collaborate with volunteers staff law enforcement partners and community agencies regarding client services and events as needed
• Participate in our Advocate Training to appropriately answer client calls and insure sensitive and confidential interactions with clients when needed

Our Culture: Why work with us

Our team is our greatest strength consisting of a small tight knit group that works together closely. We are dedicated to professional growth and development ensuring that each member has opportunities to advance their skills and careers. Our leadership is approachable and committed to fostering a supportive inclusive environment.

Benefits to You:

• Expansive paid time off 10 sick/personal days 13 holidays 15 vacation days) Medical reimbursement paid quarterly (for parttime up to $1600 annually for fulltime 4day work week up to $2400 annually)
• SIMPLE IRA Retirement program straight 2 match after 1 year
• Strongly supported professional development
• Flexible supportive scheduling codesigned with leadership
• Opportunity to grow nonprofit development and management skills
• Supportive supervisors
• Missionoriented team and the capacity to make a difference in the life of survivors

Requirements for the Role:

• Exceptional attention to detail is paramount to this role
• Proficiency with QuickBooks OR a willingness to learn with a strong track record of learning new skills and processes
• Proficiency with Databases
• Proficiency with Microsoft Office Suite tools
• Strong writing and organizational skills with exacting attention to detail Ability to be a creative problem solver and big picture thinker
• Highly organized independent and responsive to the evolving needs of the organization Strong interpersonal skills and the ability to maintain strict confidentiality boundaries.
• Experience with graphic design is desirable
• Experience with grant management marketing and event planning also a plus

To Apply:

Jessye Kass Consulting has been retained to assist with this search. In lieu of a cover letter you will be asked 3 short answer questions and will upload your resume.

The three questions will be:

• What are the key experiences (life or work) that prepare you best for this position

• What interests you in this role and why do you want to work at DVSN

• How have you successfully managed a project from start to finish Please provide a specific example.

If you have any accessibility issues need accommodations or have questions please contact search consultant Jessye Kass Karlin .

No phone calls please.

DVSN is an equal opportunity employer that values diversity in the workplace.