Administrative Assistant

Minimum Starting Rate of Pay: $21.25

Sign on Bonus of $2000

Retention Bonus

Merit Bonus

Annual Cost of Living Increase

Medical Dental and Vision Insurance

403(b) Plan with agency contribution

Tuition Assistance

13 paid Holidays

Paid Time Off

Promise Early Education Center (PROMISE) promotes the positive growth of children families and staff. PROMISE provides early education/PreK services full and part year to children age 6 weeks to 5 years through home based and center programming in nine locations throughout Androscoggin County. Head Start recognizes that parents are childrens first and most important teachers. Caring professional educators partner with families providing information education and support helping to ensure children enter school ready to learn.

PROMISEs Administrative Assistant is responsible to support and assist the smooth daytoday operations of Head Starts administrative office. The ideal person will be organized detail oriented friendly and be able to mange multiple projects at a time.

This position requires previous executive administrative experience. You will report to the HR Manager but will be the admins support for a small leadership team. You will also fulfill the role of receptionist by answering the phone and doors as needed. Your work station is located in a public area so you must be able to work when there are others around and be able to transition quickly from one task to another when needed.

Essential Responsibilities: basic office support including correspondence scheduling records supplies data entry mail processing and vendor/contractor relationships

1. Manage communications with vendors maintaining agreements leases and other contractual obligations
2. Executive Administrative duties to assist the Executive Director and Leadership team includes publishing letter writing minutes and note taking.
3. Maintain inventory of office supplies ordering materials as needed
4. Support staff with general office tasks
5. Prepare and disseminate Head Start Happenings
6. Maintain and update website and social media
7. Operate and manage upkeep of office equipment excluding computer and equipment i.e. postage machine fax copiers phones
8. Work closely with the Director and administrative staff on operational issues
9. Submit reports and documentation to state and federal agencies as required by the Director
10. Prepare documents for agency meetings and attend as required. Responsible for creation of agenda and minutes
11. As necessary schedule prepare materials and complete mailings for meetings events or other projects
12. Coordinate travel and accommodations hire catering services and rentals order special supplies and help prepare facility space
13. Answer and route phone calls handle inquiries requests for information and greet visitors
14. Greet visitors and direct them to staff they seek ensuring they sign

Qualification Requirements

1. 3 years of handson administrative experience associates degree in business preferred
2. Computer proficiency is essential including Microsoft Office Excel and Word.
3. Website marketing and social media ability is helpful but not required
4. Strong communications skills and business acumen required including solid writing skills
5. Must be detail oriented highly motivated with ability to follow through with multiple tasks simultaneously
6. Ability to work independently set priorities and complete work accurately and on time
7. Flexibility and willingness to help when and where needed as part of a team

Benefits

1. Medical and Dental Insurance
2. Life and Short Term Disability
3. 403b Paid Time Off generous tuition assistance paid Holidays