Executive Assistant Deputy Dean Indigenous
Executive Assistant Deputy Dean Indigenous
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Job Description
Executive Assistant Deputy Dean Indigenous
Position Number:
Location:Parkville
Role type: Fulltime;Continuing
Faculty:Faculty of Medicine Dentistry and Health Sciences
Salary:UoM 6 $96459 $104413 p.a. plus 17 super
- Support top academic leaders / Drive operational innovation / Shape the future of health education
- Apply now to redefine executive support and make a lasting impact in a worldleading faculty
- Investing in you benefits package including salary packaging health and wellbeing programs discounted services and professional development opportunities.
Only Indigenous Australians are eligible to apply as this position is exempt under the Special Measure Provision Section 12 1 of the Equal Opportunity Act 2011 (Vic).
The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated the Wurundjeri and Boon Wurrung Peoples the Yorta Yorta Nation the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of ageold ceremonies of celebration initiation and renewal and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.
In line with the 2024 Enterprise Agreement clause 1.15.5 & 1.15.6.2 the University is committed to growing the number of Continuing jobs and to increase the proportion of Continuing employment FTE in comparison to FixedTerm or Casual employment. As part of this shared objective all continuing vacancieswill be advertised internally for a minimum of five working days to allow for current staff at the University to apply and be considered ahead of external recruitment.
The University of Melbourne
We take pride in our people who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more viaour websiteand stay connected with our stories and people onLinkedIn.
Your next career opportunity
As an Executive Assistant in the Faculty of Medicine Dentistry and Health Sciences youll play a pivotal role in supporting highlevel academic leaders particularly the Deputy Dean Indigenous. Youll have the opportunity to leverage cuttingedge AI tools implement innovative administrative solutions and contribute to a dynamic team environment. This role offers you the chance to shape your position drive continuous improvement and make a significant impact on faculty operations while supporting crucial initiatives in Indigenous health and education.
Your responsibilities will include:
- Provide HighLevel Executive Support: Manage complex diaries prioritise schedules and handle confidential communications for the Deputy Dean Indigenous and other MDHS Executives.
- Drive Process Innovation: Continuously enhance workflows and administrative systems leveraging AI tools to optimise efficiency and drive innovation in executive support.
- Deliver Strategic Administrative Services: Manage travel arrangements committee support and project administration with precision foresight and professionalism.
- Foster Collaboration and Communication: Act as a key liaison building strong relationships across the faculty and external stakeholders to support executive goals and initiatives.
You may be a great fit if:
You are a proactive and adaptable professional with exceptional organisational skills a forwardthinking mindset on generative AI and the ability to handle complex executive support tasks with discretion and efficiency in a fastpaced academic environment.
You may also:
- Have a degree or diploma in a relevant field with substantial experience in executive support roles.
- Possess advanced proficiency in Microsoft Office Suite including emerging tools like Copilot.
- Demonstrate strong interpersonal skills and the ability to build effective relationships with diverse stakeholders.
- Have exceptional written and verbal communication skills.
- Show a commitment to innovation and continuous improvement in administrative processes.
- Be highly resourceful with the ability to work both independently and collaboratively.
- Have experience in managing confidential information with the utmost discretion and integrity.
- Possess a track record of establishing and improving administrative processes from the ground up.
For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment including:
- Supportive flexible work arrangements underpinned by our commitment to inclusion and wellbeing
- Progressive considerate leave provisions to empower your worklife balance
- Salary packaging and access to a range of discounted services including Bupa health insurance
- Health and wellbeing services including a leading Employee Assistance Program
For more information check outour benefitspage!
Your new team Faculty of Medicine Dentistry and Health Sciences
The Faculty of Medicine Dentistry & Health Sciences has an enviable research record and is the University of Melbournes largest faculty in terms of management of financial resources employment of academic and professional staff teaching of undergraduate and postgraduate (including research higher degree) students and the conduct of basic and applied research. The Facultys annual revenue is $628m with approximately 55 of this income related to research activities.
The Faculty has a student teaching load in excess of 8500 equivalent fulltime students including more than 1300 research higher degree students. The Faculty has approximately 2195 staff comprising 642 professional staff and 1553 research and teaching staff.
The Faculty has appointed its first Deputy Dean Indigenous and together with its long standing Associate Dean Indigenous the Facultys Indigenous Development portfolio is addressing Indigenous employment Indigenous student recruitment and retention Indigenous cultural recognition and building partnerships with the Indigenous community as key areas of development. All of which is aligned with the broader University wide strategy Murmek Djerring.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a childsafe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued respected and have the opportunity to thrive regardless of gender identity ethnicity sexual orientation disability age being a parent or having caring responsibilities.
The University of Melbourne is committed to fostering a barrierfree and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages including accessible document formats and alternative application methods. To discuss your specific requirements please feel free to contact Bec Tuckeror send an email titled Reasonable Adjustments to . You can find more information for applicants requiring reasonable adjustments on our Careers website: and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians with unprecedented investment to attract nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information including ourIndigenous strategy please visit you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support please feel free to contact our Indigenous Employment & Development team via email at .
Working at the University what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesnt have a valid Working with Children Check they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Join Us and unlock your career potential!
Is this the perfect opportunity for you Apply today! Including the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
If you have any questions regarding the recruitment process please feel free to contact Vanessa via email at ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position DescriptionAdvertised: AUS Eastern Standard Time
Applications close: AUS Eastern Standard Time
Employment Type
Full Time
