Administrative Assistant - Inspection
Administrative Assistant - Inspection
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Salary Not Disclosed
1 Vacancy
Job Description
About Us:
S.A. Comunale has been a local industry leader for endtoend mechanical fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength unmatched bonding capability an awardwinning safety program and largescale purchasing power.
With 12 locations and over950 employees including 600 skilled tradesmen throughout Ohio Pennsylvania New Jersey Maryland and West Virginia S.A. Comunale can work in virtually every market sector and facility type.
Job Title:Administrative Assistant Inspection
Provide administrative support to the Inspection department. Duties include general clerical purchasing inventory and accounting responsibilities and projectbased work. Project a professional Company image through inperson and phone interaction. Other duties may be required as assigned by the Inspection Operations Manager.
Essential Duties / Responsibilities:
Qualifications:
To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Duties / Responsibilities:
Include the following. Other duties may be assigned.
- Create/price/close inspection work tickets.
- Inventory material transfers.
- Set up new clients/ sites/ inspections.
- Scan back up documents into CRM.
- Field phone calls customers & inspectors.
- Research existing accounts and documentation.
- Backup for Norton Inspection Administrative Assistant for customer and inspector calls.
- Email reports to Inspectors and customers as required.
- Pull completed tickets and sort for billing.
- File reports compliance engine and other portals.
- File backflows to AHJs.
- Price out work tickets note ticket closing remarks and close.
- Email / mail invoices to customers.
- Bill quarterly monthly and annual billing on accounts.
- Create new and reassign tickets.
- Close tickets non billable for various reasons.
- Set up new clients and sites and enter new tickets per MJS or customer callins.
- Update customer accounts per customers request.
- Update customer frequencies into CRM.
- Create POs.
- Email reports to local Fire Inspectors.
- Distribute customer POs when received.
- Attend all necessary meetings.
- Attending meetings and taking minute notes to distribute to department when needed.
- Updating and maintaining several spreadsheets.
Education / Work Experience:
- High School Diploma or GED is required.
- 3 years of administrative experience is required.
- Construction industry experience is a plus.
Computer Skills:
- Computer Skills: Significant experience with Microsoft Office applications (e.g. Word Excel PowerPoint).
We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Notice to prospective employees:There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.
Employment Type
Full-Time
