DOC Assistant Chief Northern Region Record Office
DOC Assistant Chief Northern Region Record Office
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 9000 - 10000
1 Vacancy
Job Description
Job Requisition ID:46287
Closing Date: 05/05/2025
Agency:Department of Corrections
Class Title:PUBLIC SERVICE ADMINISTRATOR 37015
Skill Option:General Administration/Business Marketing/Labor/Personnel
Bilingual Option:None
Salary: Anticipated Starting Salary $9000 a month; Full Range $9000$10000 a month.
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 2One vacancy will oversee the northern region while the second vacancy will oversee the southern region.
Merit Comp Code:Gubernatorial (Management Bill) Exclusion from RC063 Collective Bargaining Coverage
****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************
Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100 CMS100b or any other document that is not a Resume or CV.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Corrections (IDOC) is looking for a dynamic detailed oriented person to serve as the Assistant Chief Northern Region Record Office andAssistant Chief Southern Region Record individual will oversee the functions of Record Offices located in the Southern or Northern region of Illinois for IDOC. The ideal candidate would be well versed in criminal sentence calculations laws pertaining to criminal sentencing structure and have experience interpreting court orders and opinions related to sentencing. A background in the management of official records would be beneficial. This is an opportunity to work in a fastpaced job with an incredible team. The position is located at IDOC headquarters in Springfield IL. We encourage all qualified applicants to apply.
Essential Functions
- Plans directs controls and evaluates the management of Records offices for the Northern/Southern region.
- Serves as Assistant Chief Record Officer.
- Schedules and conducts quarterly meetings with Northern Region Record Office personnel.
- Serves as a liaison between institution Record Offices Parole Offices Community Correctional Centers Institutional Field Service Offices City State Federal law enforcement and judicial entities to facilitate flow of information and disseminate new information.
- Monitors and directs Record Office staff in the Northern region.
- Attend meetings with and for the Chief Record Officer.
- Represents agency at hearings to provide testimony on record office decisions relating to calculations effecting individuals in custody records and releases.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of four 4 years of college preferably with courses in business or public administration.
- Requires prior experience equivalent to three 3 years of progressively responsible administrative experience including significant experience in an area related to records management record retention and Juvenile and Adult sentencing laws and sentence calculations.
Preferred Qualifications
- Prefers at least five 5 years of professional work experience reviewing and interpreting sentencing laws.
- Prefers at least five 5 years of professional work experience conducting and completing sentence calculations.
- Prefers at least five 5 years of professional work experience implementing policy and procedures at an organization.
- Prefers at least five 5 years of professional work experience drafting correspondence or memoranda to upper management or outside entities.
- Prefers at least five 5 years of professional work experience obtaining and verifying information pertaining to court sentencing documents from the clerks of the court or other pertinent sources.
- Prefers at least five 5 years of professional work experience reading and interpreting court opinions related to criminal convictions.
- Prefers at least five 5 years of professional work experience in relation to laws pertaining to the transfer of custody from one jurisdiction to the other.
- Prefers at least five 5 years of professional work experience responding to upper management in regards to general inquiries.
- Prefers at least five 5 years of work experience training staff on organizational processes.
- Prefers at least five 5 years of professional work experience serving as a subject matter expert in court hearings in regards to record office processes and procedures.
Condition of Employment
- Requires the ability to pass the IDOC/IDJJ background check.
- Requires the ability to pass a drug screen. The use of unauthorized regardless of the position held is prohibited.
- Requires ability to travel in the performance of duties with overnight stays as appropriate valid drivers license.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours:MondayFriday 8:30am5:00pm; Saturday/Sunday off
Work Location:2713 Stevenson Dr Springfield Illinois 62703
Agency Contact:
Posting Group: Leadership & Management; Legal Audit & Compliance; Public Safety
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
About the Agency:The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity equity and inclusion. This commitment is at the forefront of our operations hiring policies and procedures and training. We recognize the benefit of workplace empowerment the importance of diversity and fully support an environment where ALL employees are treated fairly respectfully and have equal access to opportunities and resources necessary to thrive and contribute to the agencys success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued respected and included. Through our commitment to Diversity Equity and Inclusion (DEI) we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including but not limited to racism ageism ableism sexism discrimination based on sexual orientation and gender and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody operating successful reentry programs and reducing victimization. Employees enjoy excellent benefits including health vision and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pretax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
As an IDOC employee you are entitled to a robust benefits package that includes:
Flexible work schedule in some program areas (Flexible time and hybrid options)
Health life vision and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan vesting at 10 years for Tier II
Full 20year retirement awards free health insurance during retirement.
Deferred compensation and other pretax benefits programs
Paid state holidays 1314 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
1025 Days of Paid Vacation time annually 10 days in year one of employment)
Personal sick and vacation rates modified for 12hour work schedules. (As applicable.
Employee Assistance Program and/or mental health resources
For more information about our benefits please follow this link:Bureau of Benefits
Required Experience:
Chief
Employment Type
Full-Time
