Information System Coordinator PCN 064949
Information System Coordinator PCN 064949
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Job Description
This position is open to Alaska Residents only.
Please check ourresidency definitionto determine if you qualify.The Division of Juvenile Justice is recruiting for an Information System Coordinator in Juneau. If you are interested in part of a dynamic and innovative team please continue reading!
What You Will Be Doing
Coordinates the design updating enhancing testing and training of DJJ staff on all DJJ applications.
Works closely with the Data Processing Manager user community software vendor JOMIS advisory Group and DJJ management as the subject matter expert for JOMIS and IncidentTracker applications.
Coordinates and manages the JOMIS Advisory Group membership sets meeting agendas records minutes of the meetings manages enhancements and tracks the budget.
Coordinates communication via email telephone in person computer meetings and written guidance to the DJJ application user community for issues related to system administration data quality and accuracy standardization and adherence to division policies and procedures.
Provides application information administrative assistance to the Data Processing Manager and Data Team.
Manages the creation and updating of all user accounts and access privileges for DJJ applications and coordinates access for our justice partners in addition to DJJ personnel.
Coordinates DJJ staff application userids and access issues with OCS and other partner agencies.
Responsible for information gathering and filing PFD applications for DJJ juveniles in the OCS ORCA application.
Our Organization Mission and Culture
The Division of Juvenile Justice is committed to providing young people throughout Alaska with probation detention and treatment services. With six youth facilities and 13 probation offices located across the state the Division Directors Office ensures that these services are administered with the utmost care and oversight. The Divisions focus on safety and quality assurance on a statewide level ensures that every young person in their care is given the opportunity to thrive.
The Benefits of Joining Our Team
Joining our team presents an opportunity to contribute to changing the lives of young people and the communities of Alaska. Were a committed and dynamic team striving to implement effective and appropriate juvenile justice practices through community supervision secure facilities programming and administration. The Data Team plays a critical role in gathering and analyzing data to support the divisions strategic planning and datadriven decisionmaking by leaders and managers. Join us in making a positive impact in our communities.
The Working Environment You Can Expect
As a member of DJJs State Office section you will be part of a team of 28 staff members from all over the state who are dedicated to improving services and implementing evidencebased programs that will benefit Alaskas youth. Please note the Division of Juvenile Justice is not a remote or teleworking agency. Your workplace will be on the 7th floor of the Court Plaza on Main Street in downtown Juneau. You will enjoy stunning views of Juneau from your desk! You will have a traditional work schedule of Monday through Friday from 8:00 AM to 4:30 PM in a professional and respectful workplace. Some travel throughout the state is required and may include working in and visiting secure facilities.
Who We Are Looking ForThe ability to work with others in a computer application support capacity with demonstrated organizational skills and the ability to manage multiple time sensitive tasks simultaneously.
Innovative thinker who is open to new ideas and convey information in a clear and understandable way with an interest or experience in juvenile justice.
A willingness and ability to provide training in writing in person via email and Teams/Zoom.
Experience and knowledge of DJJ process applications such as JOMIS Incident Tracker and ORCA.
Skills and experience and a working knowledge of: Excel Word SharePoint Outlook Teams and Zoom.
To view the general description and example of duties for an Information System Coordinatorplease go to the following link: QualificationsAny combination of education and/or experience that provides the applicant with the knowledge skills and abilities in
- Operations Support Knowledge of procedures to ensure production or delivery of products and services including tools and mechanisms for distributing new or enhanced software.
- Technology Awareness Knowledge of developments and new applications of information technology (hardware software telecommunications) emerging technologies and their applications to business processes and applications and implementation of information systems to meet organizational requirements.
- Communication Expresses information (for example ideas or facts) to individuals or groups effectively taking into account the audience and nature of the information (for example technical sensitive controversial); makes clear and convincing oral presentations; listens to others attends to nonverbal cues and responds appropriately.
Equivalent to those typically gained by:
Training from an accredited college with a major in business management public administration operations management information systems computer information and office systems computer science informatics or similar and/or professional experience related to the occupational area of the program associated with the position.
Special Note:
Competencies means a combination of interrelated knowledge skills abilities and behaviors that enable a person to act effectively in a job or situation.
Typically gained by means the prevalent usual method of gaining the competencies expected for entry into the job.
Training and education are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom online selfstudy and onthejob) from accredited and unaccredited sources and longduration (such as a postsecondary degree) and shortduration (such as a seminar) programs.
Professional experience means work that is creative analytical evaluative and interpretive; requires a range and depth of specialized knowledge of the professions principles concepts theories and practices; and is performed with the power or right to decide or act according to ones own judgment.
Additional Required Information
At time of interview applicant is requested to submit:
Copy of transcripts if using to meet MQs (unofficial are okay please ensure that the institution name/URL is listed on the transcripts).
Three 3 names & phone numbers of professional references.
Two 2 performance evaluations from previous employers if available.
BACKGROUND CHECK
The successful candidate must pass a comprehensive background investigation which includes a state and FBI fingerprintbased background check.
LEGAL EMPLOYMENT
The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.
EDUCATION
To verify education being used to meet the required minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application.
(Unofficial are okay please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application provided at the time of interview or if/when requested prior to scheduling an interview.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.
WORK EXPERIENCE
When using work experience not already documented in your application please provide the employers name your job title dates of employment and whether fullor parttime. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.
If you are currently or previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
The State of Alaska does not provide VISA Employer sponsorships.
RECRUITMENT SCOPE
This position is open to Alaska Residents only. Please check ourresidency definitionto determine if you qualify.
MULTIPLE VACANCIES
This recruitment may be used for more than one 1 vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety 90 days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
APPLICATION NOTICE
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as Alaskajobs or any other database you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply webpage found here:
Questions regarding the application process can be directed to the Workplace Alaska hotline at(toll free) or. If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located
at https:// STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please callin Juneau or TTY: Alaska Relay 711 oror correspond with the Division of Personnel & Labor Relations at: P. 0. Box 110201 Juneau AK. The State of Alaska is an equal opportunity employer.Contact Information
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at(toll free) or if you are located in the Juneau area. Requests for information may also be emailed to.
For applicant password assistance pleasevisit: specific information in reference to the position please contact the hiring manager at:
Name: Bridget Grieme
Phone:
Fax:
Email:
Required Experience:
IC
Employment Type
Full-Time
