SUMMER 2025 Academic AffairsInstitutional Research Office Assistant for Accreditation
SUMMER 2025 Academic AffairsInstitutional Research Office Assistant for Accreditation
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1 Vacancy
Job Description
This position runs from May 12 Aug 27 2025
Expected hours of work per week: 56
Work Location & Hours: OnCampus Brock Hall 331/8:30a 4:00p MF
SUMMARY
The Academic Affairs & Institutional Research and Effectiveness Office Assistant is responsible for performing a range of clerical administrative and analytical tasks to support daily operations in both offices. The Academic Affairs Office is responsible for curriculum initiatives faculty hiring and promotion faculty research and teaching and all academic programs at Covenant. The Institutional Research and Effectiveness Office is the primary source of accurate and reliable data analysis and research to facilitate decisionmaking and institutional improvement.
ESSENTIAL FUNCTIONS
- Provide general office skills; collect and mail correspondence compose and distribute email announcements to target audiences compile and distribute materials and reports respond to inquiries as needed
- Serve as host to visitors entering the Academic Affairs and Institutional Research and Effectiveness offices; assist in maintaining the professional and tidy appearance of the offices
- Assist Academic Affairs with public ceremonies and both offices with internal events
- Assist with data entry tasks and assessment
- Provide research and compile data from a variety of sources
- Prepare a variety of reports and written materials
- Disseminate information in compliance with accreditation state and federal requirements
- Research a variety of topics for the purpose of providing information for various stakeholders
COMPETENCIES
- Integrity and Discretion: The information the workstudy will be viewing is highly sensitive in nature. Discretion and confidentiality are expected qualities for this position
- The workstudy will have the ability to use email effectively and prove competencies with Microsoft Office Suite Adobe Acrobat Google Apps Canvas
- Analytical and math skills are required with work in the Institutional Research and Effectiveness Office
- Advanced verbal and written communication skills accurate documentation attention to detail and dependability are imperative
BEHAVIORAL
- The workstudy will interact with a variety of visitors on campus. Daily attire should be officeappropriate or businesscasual
- Guests (faculty students the public) to the offices should be greeted in a warm and welcoming manner as the workstudy will often be the face of Covenant to those entering the administrative offices
- Strong personal oral and written communication skills
- Able to work as a member of a team with ownership of office and institutionwide goals
- Ability to relate and work with students from diverse ethnic and cultural backgrounds
REQUIRED EDUCATION/EXPERIENCE
- Progress towards a Bachelors Degree.
- Working knowledge of Covenant Colleges philosophy of education.
- Working knowledge of Google applications and MS Office programs (Word Excel etc. word processing and computer aptitude.
EXPECTED SKILLS GAINED:
- Improved communication skills through writing and facetoface conversations
- Improved problemsolving skills through participation in resolving common complaints or troubleshooting data retrieval
- Developing initiative while seeing projects through from beginning to end with minimal supervision
- Improved planning and organization skills through managing many aspects of office records
- Learning new technology including building a course in Canvas and creating formulas and pivot tables in Google Sheets or Excel
RESUME SKILLS DEVELOPMENT (NACE Competencies required by employers) to be developed
- Career & SelfDevelopment including developing initiative while seeing projects through from beginning to end with minimal supervision
- Communication in the form of writing business emails preparing presentations and faceto face conversations
- Critical Thinking in the form of participation in resolving common complaints troubleshooting data retrieval or
- Leadership through steady reliable and accurate accomplishment of work duties
- Professionalism gained through improved planning and organization skills by managing many aspects of office record
- Teamwork including learning to work with two different offices and many employees of the college while taking ownership of office and institutionwide goals
- Technology skills development including building a course in Canvas creating formulas and pivot tables in Google Sheets or Excel and developing competencies in Adobe Acrobat
PHYSICAL WORK ENVIRONMENT
- Remain in a stationary position for at least 50 of the workday.
- Frequently moves items weighing no more than 10 pounds.
- This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines.
POSITION TYPE/EXPECTED HOURS OF WORK
This is a temporary parttime position. Days and hours of work completed within Monday through Friday between 8:30 a.m. and 4 p.m. Desire to represent Covenant positively to a variety of constituencies in a number of diverse settings.
Employment Type
Temp
