Project Coordinator
Project Coordinator
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Job Description
Otak is actively seeking a Project Coordinator to support our Rocky Mountain Region and perform a range of tasks that directly support our design and engineering projects. The Project Coordinator provides support to Project Managers through the coordination creation distribution and tracking of project documentation proposals contract documents and other items associated with the successful delivery of projects.
The Rocky Mountain Region comprises of Transportation & Infrastructure Water & Natural Resources Structural Engineering Planning and Landscape Architecture and Construction Management & Inspection. Otak functions as an integrated multidisciplinary firm where youll aid different business units and collaborate on projects spanning various disciplines.
What youll do:
- Coordinate and support projects from startup to closeout including setting up projects in accounting software updating project workload planning and contract administration.
- Review invoices and subconsultant invoices.
- Assist as liaison between all project team members including the Engineers Subconsultants and Project Managers to coordinate meetings and track completion of deliverables. Participate and support weekly team meetings and workload review.
- Review final deliverables (reports memos specifications) and perform quality control review for clarity spelling grammar formatting and overall document compliance.
- Create and maintain project documentation including project schedules proposals submittals drawings contractual documents meeting minutes and correspondence. Assist with preparing and disseminating materials to clients and project team.
- Work closely with accounting legal and other associated departments to ensure all required contract and billing documentation is accurate and complete.
- Review SOWs and fees for proposals and contracts. Draft compile and disseminate subconsultant agreements.
- Attend meetings throughout the project and document key topics and action items to assist in resolution of necessary tasks as required by the project team.
- Aid in organizing client meetings reserving meeting locations and scheduling conference rooms collecting and compiling documents recording meeting minutes and drafting correspondence.
What you bring:
- High school diploma (or equivalent) and at least 5 years of relevant experience or an equivalent combination of a Bachelors degree and equivalent experience.
- Demonstrated ability to work independently and exercise sound judgement within defined protocols with proven experience providing project coordination or project administrative support in professional/technical services environment.
- Advanced skills in Microsoft Office including Word Excel SharePoint and PowerPoint.
- Architecture Engineering & Construction (AEC) industry experience preferred.
- Experience with Deltek (or other accounting/CRM) software preferred.
- Collaborative proactive and comprehensive approach to problem solving and ability to engage effectively with teams and diverse networks of stakeholders.
- Strong technology organizational and communication (written/oral/visual) skills.
Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience qualifications and work location as well as market and business considerations.
Pay Range: $30$37 per hour
Benefits
At our core we believe that supporting our communities begins with supporting our employees. No matter what stage youre at in your career we have a comprehensive total rewards program to enhance your quality of life help support your family and assist you in achieving your personal and professional goals. Otak employees enjoy competitive salaries; discretionary performance bonuses; nocost medical dental vision life and disability insurance HRA/HSA; a 401(k)retirement match that is 100 vested immediately; a hybrid work schedule; Paid Time Off (PTO) accrual based on your industry experience rather than your seniority plus 9 paid holidays per year; a commuter allowance (based on your office location); support for your professional registration and/or certification fees; and much more! If you are out of the area and interested in relocating for this opportunity relocation assistance may be provided.
Why work at Otak
Were not just looking for skills and experience having shared values is just as important! When you work at Otak you arent just joining a firm youre joining a community. We believe our best work happens in a culture of collaboration and inclusion where the expertise of diverse individuals can thrive in a foundation of teamwork. The work environment we create is built on a simple concept: working on interesting projects with interesting people. However we dont just believe in cultivating our own community; were also committed to enriching the communities around us with smart creative solutions. We know our employees make an investment in us so were committed to making an investment in them. Seasoned experts and young professionals work together to encourage personal growth and skill development at all experience levels. Plus were expanding and were dedicated to developing an internal infrastructure with the strength and talent to support that growth.
Equal Opportunity
Otak is proud to be an equal opportunity employer committed to fostering an inclusive equitable and respectful workplace. We value diverse perspectives and believe they drive innovation and success.
We are committed to a workplace free from discrimination and harassment where every individual is valued included and treated with dignity and respect. We do not discriminate based on race color religion sex (including pregnancy childbirth or related conditions) sexual orientation gender identity national origin age disability veteran status or any other protected status under applicable laws. Our hiring promotion compensation and employment practices are rooted in qualifications merit and business needs.
Our Vision for an Inclusive Workplace
We are committed to creating an environment where:
- Diverse identities are embraced and differences are valued as a source of strength.
- Every employee feels safe to be their authentic self and contribute meaningfully.
- Unique perspectives are encouraged and open dialogue is welcomed to foster innovation.
- Curiosity replaces judgment and respectful engagement is prioritized in all interactions.
- Relationships are built on mutual trust dignity and respect forming the foundation of our workplace culture.
We provide reasonable accommodations for individuals with disabilities including pregnant employees to ensure an accessible and supportive work environment. If you require assistance or accommodations during the application process or in the workplace please contactOtaks People Services Departmentat.
Join us in shaping a more inclusive future!
Required Experience:
IC
Employment Type
Contract
