Administrative Specialist english italian
Administrative Specialist english italian
Posted on :
26-04-2025
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1 Vacancy
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Job Description
Please send your resume in English; applications not submitted in English will not be considered.
We are looking for outliers wired differently from the traditional law firm mindset!
Are you the type of employee who thinks outside the box but feels confined in conventional law firms Do you want to work in a fastgrowing disruptive startup mindset environment
Then continue reading. This is your opportunity.
At Lexidy we work with passion and purpose! We help expats and entrepreneurs do business and make investments in Europe. We serve them by providing 360degree assistance for the most important milestones in their lives.
We are a Legal Tech Boutique thats wired differently to simplify our customers lives. We are sharp digitally focused and dynamic.
Location: Milan office Italy
Temporary contract: 6 months
The Team
You will be part of the Immigration Department reporting to the Head of Immigration Italy and also giving support to other areas (Tech Department) of Lexidy. You are going to deal with all international mobilityrelated cases. As a multifaceted team our experts can respond to multiple different types of questions.
Mission
Support the legal team in optimizing immigration processes and enhancing client experiences through innovative technology and dedicated assistance. Foster collaboration and efficiency while actively contributing to a positive team environment focused on continuous improvement and client care.
Tasks
Whats in it for you
At Lexidy inclusion and diversity are essential. We encourage people from all ethnic groups genders sexualities ages and abilities to apply. We want to hear from you!
Join an exciting challenge! Apply now
We are looking for outliers wired differently from the traditional law firm mindset!
Are you the type of employee who thinks outside the box but feels confined in conventional law firms Do you want to work in a fastgrowing disruptive startup mindset environment
Then continue reading. This is your opportunity.
At Lexidy we work with passion and purpose! We help expats and entrepreneurs do business and make investments in Europe. We serve them by providing 360degree assistance for the most important milestones in their lives.
We are a Legal Tech Boutique thats wired differently to simplify our customers lives. We are sharp digitally focused and dynamic.
Location: Milan office Italy
Temporary contract: 6 months
The Team
You will be part of the Immigration Department reporting to the Head of Immigration Italy and also giving support to other areas (Tech Department) of Lexidy. You are going to deal with all international mobilityrelated cases. As a multifaceted team our experts can respond to multiple different types of questions.
Mission
Support the legal team in optimizing immigration processes and enhancing client experiences through innovative technology and dedicated assistance. Foster collaboration and efficiency while actively contributing to a positive team environment focused on continuous improvement and client care.
Tasks
- Assist the Legal team with various processes including:
- Organise and manage office supplies equipment and workspaces.
- Maintain a clean organised and functional office environment.
- Coordinate events and conferences.
- Answer phone calls redirecting or handling inquiries as needed.
- Being the bridge between lawyers and Service Providers.
- Organise and update filing systems both digital and physical.
- Provide basic IT support such as troubleshooting office equipment and software.
- Ensure office hardware and software are up to date and functioning.
- Registration with Tax Authorities
- Organising the clients files for each provided service
- Scheduling appointments with Banks
- Scheduling appointments with the State Police (Questura)
- Scheduling appointments with the City Hall (Comune)
- Scheduling appointments with the Province Direction Immigration Desk (Sportello Unico Immigrazione Prefettura)
- Scheduling appointments with Consulates or thirdparty service providers (e.g. VFS Global)
- Visiting public authorities
- Conducting followups with legal authorities regarding the status of cases.
- Accompanying clients in person in Public Authorities visits/appointments.
- Updating the status of deals and quotes sent to prospective clients in HubSpot.
- Draft and edit legal documents and forms using advanced technology tools to enhance efficiency and accuracy.
- Engage with clients to provide updates on documentation and processes via HubSpot and Parallel.
- Implement automated triggers in HubSpot to ensure clients receive timely status updates.
- Accompany clients to appointments serving as an interpreter and ensuring a smooth experience.
- Assist clients in resolving bureaucratic challenges and navigating complex processes.
- Support attorneys in conducting thorough legal research to facilitate case preparation and strategy.
- Manage correspondence with the post office and prepare expense reimbursement requests.
- Perform general administrative tasks to ensure smooth office operations.
- Maintain strict confidentiality and uphold ethical standards in handling sensitive client information adhering to professional codes of conduct.
- Advocate for the effective use of technology within the legal team promoting best practices and tools that enhance productivity and streamline processes.
- Implement manage and maintain automation tools to streamline legal and administrative processes ensuring smooth integration with existing software systems.
- Provide training and technical support to the team on automation tools and act as the main point of contact for troubleshooting.
- Coordinate with Lexidys Tech Team to implement new technologies and initiatives in the Italian Jurisdiction framework.
- Responsible for labour safety training and compliance in the office.
Whats in it for you
- An openminded and collaborative organizational culture of enthusiastic lawyers
- Informal entrepreneurial and flexible atmosphere in our offices
- Free coffee drinks and healthy snacks
- A Career Development Plan: takes place every six months and is focused solely on you
- A network of coaches and mentors to boost your leadership skills and personal development
- Access to learning and development platforms
- Flexible working with remote options
- Corporate Erasmus opportunities within our offices around Europe
- Accountability is one of our favourite words. We strive for autonomous and independent ways of working
- Growth opportunities both locally and globally
- Diversity: no day is the same and there is never a dull moment
- Fluent in English and Italian (C1/C2. Other languages are definitely a plus!
- Excited about and curiosity about digital tools process automation and innovation
- Previous experience in an administrative legal role is a plus
- A collaborative flexible and positive cando attitude always willing to learn and help steer the team to work well together. Lets get the job done!
- Passion energy and commitment
- A natural tendency to share knowledge with your colleagues. You will communicate ideas clearly and ensure everyone understands
- A clientcentric approach. You are a true partner and someone who genuinely cares about the people you help. You go out of your way to give them what they need to serve the business
- You enjoy solving problems. You love taking on complex challenges and finding creative solutions
- You are motivated and driven. Voluntarily participate in new challenges without waiting to be asked
- Entrepreneurial mindset: Lexidy is expanding. We need your business ideas to continue to cross borders
- Experience in a hypergrowth stage startup
- Experience with digital tools such as Hubspot
- Project management skills including planning prioritizing work and meeting deadlines
At Lexidy inclusion and diversity are essential. We encourage people from all ethnic groups genders sexualities ages and abilities to apply. We want to hear from you!
Join an exciting challenge! Apply now
Required Experience:
Junior IC
Employment Type
Temp
Key Skills
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