Administration Manager

TITLE: Administration Manager

DEPARTMENT: Admin

REPORTS TO: Executive Director

FLSA STATUS: Fulltime Exempt

Summary: To provide the agency with operational support in the areas of Human Resources IT Facilities Management and Office Administration

Essential Duties: Essential job duties for this position include the following items. Other duties must be performed as assigned or required.

To oversee best practices in human resources IT facilities and general administrative management that ensure achievement of organizational goals.

Human Resources Management

• Develop and manage human resource procedures;
• Maintain staff files in accordance with legal requirements and best practices;
• Organize standard training schedules;
• Support managers in recruitment and retention processes;
• Oversee benefits and compensation management;
• Manage hiring onboarding and offboarding staff;
• Manage all unemployment paperwork workers compensation etc.
• Manage and continue ongoing rollout of Isolved Modules

Administration Management

General Office Management

• Develop and manage Admin budget in conjunction with Finance Manager and Ex. Director;
• Plan and monitor budgets secure estimates negotiate prices with suppliers review and monitor contracts and billing;
• Responsible for planning monitoring and managing administrative procedures including the development of procedure manuals that ensure compliance with all agency policies and government regulations;
• Develop a records management system and maintain agency records and filing systems including efiling;
• Develop and monitor risk management and emergency management plans;
• Acquire store and manage supplies and inventory; and
• Dispose of or oversee disposal of surplus or unclaimed property.

Information Technology

• Establish and oversee contracted services serving as staff liaison to external IT management contractor; help to facilitate communication between staff having IT issues and IT vendor until solution is reached.
• Responsible for planning monitoring and managing information technology systems including the development of procedure manuals;
• Responsible for procuring computer equipment and software and maintaining inventory system; and
• Work closely with IT service provider to create and maintain preventative maintenance and replacement schedules of computer hardware and software.

Facilities Management

• Responsible for monitoring and managing safety security and maintenance of physical properties including the development of procedure manuals;
• Responsible for establishing and monitoring contracted services (or supervising inhouse staff) for building and mechanical systems maintenance housekeeping and grounds;
• Responsible for developing and maintaining preventative maintenance and capital expense needs and budgets;
• Serve as liaison to landlords and volunteer taskforce as needed; and

Qualifications: To perform this job successfully the individual in this position must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge skills and ability required.

Education/Experience:

• 24 years experience in administrative and/or operations management
• 4year degree preferred
• Previous experience in human resource and operations management;
• Successful track record in setting priorities;
• Keen analytic organization and problemsolving skills which support and enable sound decision making;
• Excellent communication and relationship building skills with an ability to prioritize negotiate and work with a variety of internal and external stakeholders;
• Multitasker with the ability to wear many hats in a fastpaced environment; and
• Personal qualities of integrity credibility and dedication to the mission of ProJeCt of Easton Inc.

Knowledge And Skills

• Fluent English with excellent writing and verbal communication skills;
• Ability to organize and plan work (long and short range) and to establish and meet timelines
• Ability to problem solve and work independently
• Ability to follow directions and attend to detail (read for critical detail)
• Ability to use software including Microsoft Suite with excellent Excel ability and other databases;
• Ability to think analytically and to assess cost/benefit
• Ability to accept supervision and redirection;
• Ability to prepare reports and presentations;
• General knowledge of office equipment computer software and hardware and a willingness to develop a greater level of knowledge in this respect;
• Strong administrative human resource and operations skills; and
• Strong organizational and leadership

Language Skills:

• Language Ability: Ability to clearly and concisely express thoughts and ideas

Mathematical Skills:

• Mathematical Ability: Ability to perform math in an accurate precise manner.

Reasoning Ability:

• Reasoning: Logical thinking leading to conclusion believed to be accurate
• Remembering: Ability to recall previous events and ProJeCt and task histories

Intellectual Demands: The intellectual demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Intellectual Demands:

Amount of Time

None

Under 1/3

1/3 to 2/3

Over 2/3

Problem solving

Communication written

Communication verbal

Money handling

Organization

Interpersonal skills

Calculating

Concentration

Creativity

Working with interruptions

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Physical Activities:

Amount of Time

None

Under 1/3

1/3 to 2/3

Over 2/3

Stand

Walk

Sit

Talk

Hearing/Listening

Use hands to finger handle or feel

Reach with hands and arms

Climb or balance

Stoop kneel crouch or crawl

Taste or smell

Travel

Other:

Other:

Other:

Weight:

Amount of Time

None

Under 1/3

1/3 to 2/3

Over 2/3

Up to 10 pounds

Up to 25 pounds

Up to 50 pounds

Up to 100 pounds

More than 100 pounds

Physical demand requirements listed are primarily applied to Mobility: Ability to move around the office to interact with staff and attend meetings Sitting: Prolonged periods of sitting at a desk and working on a computer Manual Dexterity: Frequent use of hands for typing writing and handling documents.

Vision requirements listed are primarily applied to Close Vision: Ability to read and analyze documents spreadsheets and computer screens Distance Vision: Occasionally required for presentations or meetings in larger rooms Color Vision: May be necessary for reviewing charts graphs and other visual materials.

Environmental None

Noise Noise Level: Generally the noise level in an office environment is moderate. However it can vary depending on the office layout and location. Concentration: Ability to maintain focus and productivity in an environment with typical office noise such as conversations phone calls and office equipment

Acknowledgement:

I understand that this position description is not an exhaustive list of all functions that you may be required to perform and you may be required to perform additional functions. Additionally the company reserves the right to revise the job description at any time.

I acknowledge this position description was reviewed with me and a copy was provided to me. I agree to and accept the terms and conditions and acknowledge this does not represent a contract of employment and that employment at ProJeCt of Easton Inc. is employment atwill which may be terminated at the will of either the company or myself.

Employee Signature

Date

Supervisor Signature

Date

All applicants will be required to take and pass a drug screen prior to hiring.

Required Experience:

Manager