Juvenile Court Clerk
Juvenile Court Clerk
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Salary Not Disclosed
1 Vacancy
Job Description
Livingston County was named a 2024 Top Workplace by the Detroit Free Press! Based solely on employee feedback the Top Workplace title is a badge of honor for the County. With over 700 employees serving within 18 departments 6 elected offices and 3 Courts Livingston Countys top priority is providing effective and efficient services that improve the quality of life for all of our residents.
Position Summary:
Under the supervision of a Court Administrator or designated supervisor performs a variety of tasks in support of the judicial and administrative functions of the assigned court. Duties include but are not limited to assisting individuals in person and over the phone processing/distributing court documents entering case information into the automated case management system processing outgoing mail compiling the daily court docket and pulling related case files maintaining case files posting payments received and other support functions.
Benefits:
- MERS Retirement Plan
- Comprehensive Medical Pharmacy Dental & Vision
- Optional Voluntary 457 Deferred Compensation plan
- Voluntary Shortterm & Longterm disability
- Employer paid Basic Life & AD&D insurance
- Health & Dependent Flexible Spending Accounts
- Paid vacation sick days & 14 Holidays.
- Tuition Reimbursement
- Up to $500 annual Wellness reimbursement & $100 incentive for completing your annual physical & Health Assessment.
- Voluntary benefits such as Accident Critical Illness Hospital & Whole Life policies
- Employee assistance program
Pay Rate Information:
The Juvenile Court Clerk is a Union position and starting pay is $42743.38/year. This position is eligible for step pay increases within our Court Union Grade 3 Wage Scale. Top end of the current wage scale for this position is $51018.45/year.
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully an individual must be able to perform each essential function satisfactorily.
- Responds to telephone callers and greets visitors responds to general inquiries provides scheduling information looks up file information initiates any needed paperwork/documentation and/or directs inquiries to the proper individual or agency.
- Receives records and files legal documents related to the assigned courts proceedings and enters documents to the automated case management system.
- Assists in maintaining case files and ensures that files are ready for court action as scheduled. Assists with copying and distribution of paperwork after hearings.
- Receives documents maintains hearing schedules and coordinates procedures with external agencies other courts attorneys and other interested parties.
- Conducts database searches to ensure accurate and uptodate information.
- Distributes weekly calendars and enters file information on automated scheduler for recording of hearings.
- Receipts monies and is responsible for bookkeeping procedures associated with receipting depositing and transmittal of monies.
- Types materials such as receipts forms and correspondence.
- Processes outgoing mail.
- Prepares files for retention as required and shreds files as appropriate. Scans files. Uses microfilm machine to look up older documents.
- Orders office supplies. Maintains the function and supply orders of office machines such as printers and copiers.
- May serve as a backup court recorder.
- Performs any other task assigned by the supervisor in the assigned court.
- Performs other duties as directed.
Required Knowledge Skills Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge skills abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job.
Requirements include the following:
- High school diploma or equivalent and two years of progressively more responsible experience in providing clerical and administrative support.
- The county at its discretion may consider an alternative combination of formal education and work experience.
- Ability to learn the principles and practices of general office procedures and local state and federal laws rules and regulations governing the operations of the assigned court.
- Ability to learn applicable law and court procedures and practices.
- Knowledge and skill in maintaining accurate electronic records and providing customer service.
- Skill in assembling data and performing required filing and notifications.
- Skill in effectively communicating ideas and concepts orally and in writing.
- Ability to maintain strict confidentiality in regard to court files and procedures.
- Demonstrated ability to maintain professional integrity and respect for those requiring court services including the ability to effectively meet and deal with the public.
- Ability to establish effective working relationships and use good judgment initiative and resourcefulness when dealing with County employees contractors to the county representatives of other governmental units professional contacts elected officials children and families and the public.
- Skill in the use of office equipment and technology including Microsoft Suite applications database entry and the ability to learn new software programs applicable to the position.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is regularly required to communicate in person and by telephone read regular and small print view and produce written and electronic documents and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting stand sit stoop and kneel use hands to finger handle or feel and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made as needed for office employees required to lift or move objects that exceed this weight.
The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.
Employment Type
Full-Time
