Administrative Specialist 110400
Administrative Specialist 110400
Posted on :
26-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
26-04-2025
Job Description
The University of West Florida is an Equal Opportunity/Access/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 850.474.2694 (voice) or 850.857.6158 (TTY). EVerify is required for employment. All applications for employment at the University are subject to Florida public records law.
Please review job requirements carefully. Failure to submit all pieces of the application may result in disqualification. Applications are accepted on the University of West Florida career site: . For assistance contact UWF Human Resources at 850.474.2694 or .
Employment based visa sponsorship will NOT be considered for this position.
- 25 The role balances the operation demands by providing day to day support to all UCES employees and patrons. This staff member will oversees daily operations of Service Desk and Ticket Center. This includes performing and verifying daily deposits billing ticketing and register information securing daily petty cash records and funds printing services transactions student identification funds and other administration related to Service Desk and Ticket Center operations. (Essential)
- 20 Assist with oversight of departmental fiscal accounts. Provide daily monitoring tracking and reconciliation of all departments accounts. Provides input into the budget planning process and recommending budget expenditures for programming and other building services purchases. Serve as cash collection designee and working closely with Financial Services to provide receipts for paid vendors collect past due balances and reconcile financial reports. (Essential)
- 15 Schedule student employee shifts approve hours worked and time off requests. Assign duties providing performance feedback. Develop and maintain the Service Desk and Ticket Center training manual and procedural guides. Attend monthly student employee meetings. Recruit hire train develop and mentor student staff responsible for the daytoday operations of the Service Desk and Ticket Center. (Essential)
- 10 Provide administrative support to UCES units. Assist with purchasing travel processes office supply ordering event billing and other administration that supports daily operations for staff and student employees. (Essential)
- 10 Work with staff members to complete hiring onboarding and offboarding for employees. Oversight of student employment department emails and communication methods. (Essential)
- 5 Attend weekly event services meetings. Assist with onsite event support during large events taking place in department venues. (Essential)
- 5 Work with divisional marketing team on outreach and marketing tools including website social media accounts and printed or digital pieces promoting department programs and services. (Essential)
- 5 Assist in office closing preparation related to severe weather or unplanned University closures. (Essential)
- 5 Other duties as assigned. (Essential)
- Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat cold noise dust dirt chemicals etc. but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts bruises etc.
- Impact of Deadlines:Routine deadlines. Usually sufficient lead time. Variance in work volume seasonal and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
- Standing: Daily
- Walking:Daily
- Sitting:Daily
- Reaching with hands and arms:Daily
- Climbing or balancing:Occasionally
- Stooping:Occasionally
- Use of hands to handle objects:Daily
- Lifting up to 10lbs:Occasionally
- Lifting up to 25lbs:Occasionally
- Lifting over 25lbs:Occasionally
- Talking as express or exchange of ideas verbally:Daily
- Hearing as perceive sound by ear:Daily
- Vision as distinguish colors & depth:Daily
This position requires a criminal background screen.
This position requires fingerprinting.
This position is eligible for veterans preference.
Applicants are required to attach a resume cover letter and contact information for three references.
An opportunity to upload these documents will be provided during the application process.
For assistance please contact Human Resources ator email
This position allows eligible veterans and their spouses to claim Veterans Preference pursuant to Section 295.07 F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation in addition to the DD214 may be required based on eligibility criteria. For information on obtaining a DD214 visit or call.
At the conclusion of this search if a nonpreference eligible applicant is appointed to the position and you are a preferenceeligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation a written complaint requesting an investigation may be submitted to the Florida Department of Veterans Affairs Division of Benefits and Assistance 9500 Bay Pines Blvd. Room 214 St. Petersburg Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57 F.S.
Prior to filing a complaint it is the responsibility of the preferenceeligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date whichever is later in time if the applicant has not received notice of a hiring decision.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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