Team Office Assistant Vienna residency required
Team Office Assistant Vienna residency required
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Job Description
Who we are
Allocator One is on a mission to transform venture capital by backing firsttime fund managers who identify and fund the businesses of tomorrow. We dont just aim for exceptional financial returns; we drive investments that solve big global problems. The world is at a critical juncture and the best answers will come from visionary entrepreneurs and the GPs who back them.
At Allocator One we systematically find and support the next generation of toptier venture capital talent ensuring that fresh perspectives innovation and risktaking get the capital and support they deserve. Our team is lean entrepreneurial and highperforming. We move fast think deeply and care about impact. This is an opportunity to help tackle the most pressing challenges of our time.
Tasks
We need a Team & Office Assistant who is more than an organizer. Youll be the engine that keeps our people and operations moving forward. Youll have a frontrow seat to everything happening across the company ensuring the team stays focused and the office runs like a welloiled machine.
Youre the kind of person who gets involved in everything not to micromanage but to keep the ship steady and the crew empowered. Youll make smart informed decisions balancing precision and initiative to support our teams success.
Your responsibilities:
- Office operations: Keep the office environment welcoming efficient and wellorganized. Manage supplies vendors facilities and daytoday logistics.
- Office supplies and supplier management: Oversee sourcing stocking and managing all office supplies from coffee to creative materials. Maintain relationships with vendors and negotiate contracts to ensure quality and value.
- Travel planning and logistics: Plan and manage domestic and international travel for team members including flights accommodations itineraries and any onthego support.
- Team coordination: Support internal team operations by organizing team meetings assisting with onboarding managing internal programs and helping foster a strong connected culture.
- Event management: Plan and coordinate internal and external events including team offsites company events and special initiatives. Handle all logistics venues and communications.
- Feelgood management: Cultivate a positive energized atmosphere across the team. Plan moraleboosting activities celebrate milestones recognize wins and make Allocator One a great place to work every day.
- Scheduling and logistics: Manage calendars book meetings coordinate internal events and support logistics for team activities.
- Project support: Assist with crossteam initiatives by helping leadership and teams execute strategic projects effectively.
Requirements
- The right attitude character and will to learn: We care more about your mindset than your CV. Whether or not youve done this exact job before what matters is your motivation diligence and commitment to getting better every day.
- Open to career changers: You dont need a traditional background. If youre hardworking eager to learn and excited to grow into this role we want to hear from you.
- Fast learner with an eye for detail: You pick things up quickly spot the small but important details and take pride in structured highquality work.
- Project management and structured communication skills: You know how to organize tasks move projects forward and keep everyone aligned through clear professional communication.
- Fluent in German and English: You navigate local and international interactions with ease adjusting your tone and language to suit the audience.
- Digital native: You are techsavvy comfortable with modern tools and instinctively know how to leverage technology to streamline workflows.
- Ownership and accountability: You thrive in an environment where you are trusted to deliver results and where accountability is a given.
- Love for details and quality: You have a sharp eye for precision and a strong commitment to delivering polished accurate highquality work.
Benefits
- A nosallowed environmentwe believe in respect collaboration and pushing each other to be better.
- A pretty nice office in the heart of Vienna full of great people regular weekly home office days
- Cool events all around the worldconnect with investors founders and innovators on a global stage.
- A team that gives a about the work the impact and each other.
- A unique opportunity to contribute at the highest level of a fastgrowing venture capital innovator.
- A frontrow seat to the emerging fund manager ecosystemthe future of venture capital.
- Exposure to toptier investors entrepreneurs and global changemakers.
- A culture of high performance ownership and deep trust.
- Room to growif you excel theres no ceiling to what you can achieve.
Why this role matters
As Allocator One grows our success depends on a team that can stay focused on what truly moves the needle. Your role is to make that focus possible. As Team & Office Assistant you will have the teams back clearing distractions connecting the dots and creating a seamless energized environment where people can do their best work.
You will help shape not just the daytoday operations but the atmosphere and the office itself making Allocator One a place where ambition and creativity can thrive. From managing logistics to building culture you will be an essential force behind our momentum.
Allocator One is not for the fainthearted. We care deeply about our work our impact and our growth. If you thrive in a highstakes fastmoving environment and love making great teams even better we want to meet you.
Apply now and tell us why were right for each other.
Employment Type
Full Time
