Office Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Key Responsibilities
- Administrative Support
- Provide comprehensive administrative support to the team including managing calendars scheduling meetings and organizing travel arrangements.
- Prepare and maintain documentation reports and presentations as required.
- Communication Management
- Serve as the primary point of contact for internal and external communications including a significant volume of Arabic correspondence with clients banks and other stakeholders.
- Draft and proofread correspondence in both Arabic and English ensuring clarity and professionalism.
- Office Coordination
- Oversee office supplies and inventory management ensuring materials are stocked and available.
- Assist in creating and maintaining an organized filing system both digital and physical.
- Event Coordination
- Support the planning and of team events meetings and training sessions.
- Coordinate logistics such as venue booking catering and equipments setup.
- Data and Document Management
- Maintain and update databases related to projects contacts and administrative tasks.
- Prepare and submit invoices manage vendor registrations and oversee contract management.
- Portal Management
- Demonstrate proficiency in using Arabic portals (e.g. Etimad) for registrations and submissions ensuring compliance and accuracy in all entries.
- Liaise with IT Finance and HR departments on various administrative tasks.
Qualifications :
- Bachelors degree from a recognized institution.
- Proficiency in Arabic and English (speaking reading writing) is essential; candidates must demonstrate excellent Arabic communication skills.
- Ideally 12 years of experience in an administrative support role preferably in a professional services environment.
- Strong experience in administrative tasks including facilities management document preparation and managing shipments.
- Excellent computer skills and proficiency in Microsoft Office Suite (Outlook PowerPoint Excel).
- General knowledge of procurement portals such as SAP Ariba Oracle and Etimad.
- Proven ability to manage multiple tasks and prioritize effectively.
- Selfmotivated with a proactive attitude and highquality standards.
- Strong team player with professional interaction skills with colleagues and external contacts.
- Ability to perform effectively under pressure and handle challenging situations with poise and judgment.
Additional Information :
Please apply online by submitting your cover letter and CV.
Are you a nextgeneration thinker bursting with new ideas Then we would love to hear from you! If you have any questions dont hesitate to contact us.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
