Project Coordinator
Project Coordinator
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Job Description
About Ideal Restoration Inc.:
Ideal Restoration a Bay Area leader in emergency and hazard response provides customized solutions for environmental hazards and restores facilities damaged by disasters. From initial engagement we manage issues and expectations minimize costs risks and business impact and ensure building occupant health and safety.
Who were looking for:
We seek a highly organized and customerfocused Project Coordinator to support our Project Managers and field teams in ensuring the smooth and efficient delivery of environmental remediation services creating exceptional client experiences and orchestrating successful project completion.
Who are you
You are inspired by Ideals mission thrive in a fastpaced environment and are passionate about delivering excellent internal and external client experiences through seamless project support. As a dynamic resultsoriented gogetter you possess grit resilience confidence and a sense of urgency to execute projects effectively and efficiently. You are an organized problemsolving coordinator who loves streamlining processes and enhancing team collaboration. You meticulously manage project documentation communications and administrative tasks to ensure timely and profitable project delivery.
You are passionate about supporting successful environmental remediation projects proactively resolving issues and contributing to the restoration of customers properties to preloss condition. As a communicative and trustworthy central point of contact you measure success by the smooth progression of projects supporting colleagues and ensuring client satisfaction. You are an experienced resourceful and collaborative individual committed to growth through effort feedback reflection and learning in project coordination.
Whats the job
Your mission is to provide exceptional project coordination for environmental remediation projects ensuring seamless communication efficient resource allocation and high customer satisfaction. You will facilitate communication between office and field teams manage project documentation proactively remove obstacles to project completion and foster collaboration among stakeholders.
As a key point of contact you will liaise with vendors the warehouse insurance adjusters project managers and customers. You will manage the project lifecycle including assembling estimates notifications and manifests utilizing HubSpot for documentation and developing material allowances and scope sheets. You will also track contracts invoices submittals and estimates provide daily status updates maintain project schedules and files collect site reports and logs prepare change orders and supplements assist with material purchases and deliveries and facilitate customer warranties and certificates of completion.
What are we looking for
- 13 years of experience in construction or restoration project coordination or a related administrative role with strong organizational and communication skills; high school diploma or GED required.
- Proficiency in Google Suite; Xactimate software experience is a plus; familiarity with CRM or project management software (e.g. HubSpot) is highly desirable.
- Bilingual English/Spanish is required.
- Basic understanding of financial reports and strong mathematical skills.
- Exceptional listening and communication skills to interact effectively with diverse stakeholders.
- Proactive and detailoriented approach to problemsolving and task management; ability to work independently and collaboratively in a fastpaced team environment.
- Availability during standard business hours (Monday Friday 7:30 AM 4:30 PM with a 1hour daily lunch) with occasional overtime or schedule adjustments as needed.
Physical Requirements:
Ability to stand bend kneel reach stoop lift/carry up to 30 lbs operate a computer sit for extended periods communicate inperson/virtually/at distances and drive with reliable transportation to offices.
Benefits and Compensation:
Annual base salary of $2224/hour (DOE) with generous medical dental 401k and other benefits. Ideal covers 90 of employee and 25 of dependent medical insurance premiums.
Work Location:
The San Francisco Bay Area
Required Experience:
IC
Employment Type
Contract
