Small Animal Hospital - Reception

Position Title:

Small Animal Hospital Reception

Job Group:

Merit

Required Minimum Qualifications:

Customer service or receptionist experience which totals two years. Knowledge of medical terminology or animal disease symptoms or Post high school education that provides the knowledge and skills to perform the job duties. Data entry skills.

Preferred Qualifications:

Previous experience in a veterinary clinic animal hospital or medical office setting.
Customer service experience particularly in highvolume or fastpaced environments.
Familiarity with scheduling systems or client management software.
Associates degree or coursework in veterinary technology animal science or related field.

Job Description:

Join Our Team as a Veterinary Teaching Hospital Assistant!

Are you passionate about animals and providing outstanding customer service Do you thrive in a fastpaced teamoriented environment where every day brings new challenges and opportunities to make a difference If so we want YOU to join our veterinary hospital team as a Veterinary Teaching Hospital Assistant!

Hours: FridayMonday 8:30PM 7AM Holidays and weekend hours will be required as needed based on team coverage.

Why Youll Love This Position:

• Meaningful Work: Help clients navigate their pets care journey and play a vital role in their health and happiness.
• Team Atmosphere: Collaborate with skilled doctors students and support staff in a positive and supportive environment.
• Exciting Responsibilities: Take on important tasks such as client communication administrative duties and service coordination to keep every day engaging.
• FastPaced Energy: Stay active and focused in a role that keeps you on your toes with 200 calls a day and a variety of tasks to accomplish.

Key Job Duties

Customer Service/Client Communication

• Welcome clients and update patient information in the hospital database.
• Schedule appointments handle emergencies and provide detailed instructions for visits.
• Explain hospital policies payment procedures and consent requirements.
• Manage high call volumes transfer calls to appropriate departments and address client inquiries.
• Collect deposits for inpatient care and explain credit and billing policies.

Administrative Tasks

• Manage communications for faculty students and staff.
• Train and supervise students in office procedures and medical record handling.
• Support doctors and students by providing access to client records contact details and visit history.

Service Coordination

• Organize and maintain medical records.
• Deliver food supplies and lab samples.
• Prepare and send out billing statements and other client communications.
• Maintain the reception area with necessary forms and supplies.
• Sort and distribute mail and assist with database updates.

Join us and be part of a team that makes a real difference in the lives of animals and their families. Apply today to become a Veterinary Teaching Hospital Assistant and start a career youll be proud of!

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.

Characteristic Duties and Responsibilities

Schedule appointments using client and patient software to record the appointment.

Determine if it is an emergency situation and which services to schedule.

Relay information and requirements for the appointment to client or referring veterinarian.

Provide special instructions for dermatology ophthalmology specialized radiological procedures surgery eye certification and proper usage of medication.

Provide information to clients regarding Hospital policy on admitting animals; consent form for treatment; payment procedures credit policy and billing procedures; types of services available and prices of hospital services.

Receive and register clients.

Collect information from client and establish or update client and patient information using the client and patient software program.

Establish account.

Enter exam fee and medical record fee.

Compile charges on the account according to hospital policy.

Collect deposits from clients for inpatient care.

Enter payments and adjustments to clients accounts.

Prepare paperwork for patients visit.

Assist veterinarian in pulling medical records or locating patient history.

File client information in permanent files.

Take prescription and food orders and deliver to appropriate veterinarian or pharmacy or customer as appropriate.

Deliver prescribed medication and supplies to clients.

Knowledge Skills and Abilities

Ability to communicate by phone and in person with individuals in a variety of situations in a positive and helpful manner.

Ability to maintain confidentiality of medical records.

Ability to multitask and deal with multiple priorities.

Knowledge of veterinary hospital routines and functions.

Ability to assess emergencies and refer to appropriate hospital staff.

Knowledge of medical terminology.

Knowledge of animal disease symptoms.

Ability to come in contact with animals.

Ability to work in an environment that houses and heals sick animals.

Ability to work in an environment with animal noise animal odors animal dander and hair and animal excrement and blood.

Ability to utilize veterinary client and patient registration system.

Ability to enter data with speed and accuracy.

Ability to provide assistance to veterinary students who are learning office systems and processes.

Ability to work as part of a team.

Ability to retrieve files and pet supplies.

Ability to carry/hold/restrain animals.

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

08

Application Instructions:

To apply for this position please click on Apply and complete the Employment Application. Please be prepared to enter or attach the following: 1 Resume/Curriculum Vitae 2 Letter of Application/Cover Letter If you have questions regarding this application process please email or callor Toll Free:.Why Choose ISUIowa State Employees enjoy comprehensive health and worklife benefits including medical and dental; as well as: Retirement benefits including defined benefit and defined contribution plans Generous vacation holiday and sick time and leave plans Onsite childcare (Ames Iowa) Life insurance and longterm disability Flexible Spending Accounts Various voluntary benefits and discounts Employee Assistance Program Wellbeing program Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when where and how you do your work. For more information please speak with the Hiring Manager.

Original Posting Date:

April 23 2025

Posting Close Date:

May 6 2025

Job Requisition Number:

R16857