Accounts Payable Clerk

COVID 19 OnCampus Requirements

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in inperson University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.

About Queens University

Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

A Brief Overview

The Accounts Payable Clerk reports in to the Senior Manager eProcurement. The eProcurement team oversees management of the universitys eProcurement system acQuire as well as all goods and service related Accounts Payable requirements. As a part of the Strategic Procurement Services department the eProcurement team contributes in supporting the acquisition of products and services on behalf of the university.

This position completes bookkeeping activities such as journal entries accounts payable invoicing accounts receivable and expense claim processing. This position monitors incoming invoices reviews coding for accuracy and/or duplicates and matches against purchase orders before data entry. This position also supports the implementation of changes to the expense reimbursement systems or procedures.

Job Description

What you will do

• Performs bookkeeping procedures such as journal entries accounts payable and receivable invoicing requisitions reconciliation delinquent accounts followup and cheque preparation.


• Processes purchase orders T4As and other vendor payments.


• Monitors incoming invoices reviews coding for accuracy for duplicates and matches against purchase orders before data entry.


• Resolves invoice discrepancies such as identifying and addressing errors made on payment requests submitted for processing.


• Maintains documentation regarding expense reimbursements including training materials standard operating procedures correspondence and website forms.


• Reviews travel claims employee reimbursement payment requests.


• Explains travel and expenses policies processes and procedures to faculty staff and other approvers.


• Supports the implementation of changes to the expense reimbursement systems or procedures.


• Processes all wire payments to vendors in banking portals provide documentation for approval and release of payments.
• Identifies and escalates errors in tax treatment of vendor invoices.


• Processes all authorized nonsalaryrelated payments to suppliers and individuals.


• Performs stop payments in system and reissue payments where required.


• Other duties as required in support of the department and/or unit.
  

• TwoYear Community College Diploma.

• More than 1 year and up to and including 2 years of experience.

• Knowledge and insight of practical methods techniques and work processes that is typically acquired through a combination of technical training and/or work experience.
• Provide information that requires technical or administrative explanation or interpretation.


• Attempts to resolve a difficult or challenging interpersonal situation or overcome resistance to gain cooperation before referring to others.
• Manage own work effectively and follows through on commitments using the available resources.


• May distribute work to deliver objectives on time and to the highest standard and help others access resources to support goal achievement.
• Resolve recurring problems and situations using established procedure and guidelines.


• Bring forward problems obstacles or challenges to work completion in a timely manners so deadlines continue to be met.


• Break down concrete issues into parts and selects best solution from clear alternatives and past practices.
• Acknowledge and respect diverse cultural traditions and beliefs.


• Question attitudes comments and behaviours which are discriminatory and seeks out appropriate resources to remove these from the workplace.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queens is committed to employment equity and diversity in the workplace and welcomes applications from women visible minorities Aboriginal Peoples persons with disabilities and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .