Court Case Manager 2 41-3162 Kodiak Criminal
Court Case Manager 2 41-3162 Kodiak Criminal
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Job Description
Job Description
The Kodiak Trial Court of the Alaska Court System (ACS) is accepting applications for a Court Case Manager 2 (salary range 12. The selected applicant will perform duties in criminal case processing minor offense case processing and maintain petit and grand jury panels phones and front counter.
Employees transferring from another State of Alaska agency may receive consideration for an advance step placement.
Major duties will include the following:
- As a criminal case manager you are responsible for the maintenance of all criminal files including to check the daily jail roster to ensure all complaints are received by the assigned court date; prepare case files and court documents and enter all information into the computer;
- Perform computer scheduling daily and enter necessary changes; prepare documents for the judge or magistrate judges signature relating to the case file;
- Route all motions to the law clerk route all urgent filings to the appropriate judicial officer and oversee proper distribution to pertinent parties;
- Pull files for the next days calendar verify entries and check for any discrepancies; make necessary revisions to the calendar and print revised calendars for distribution;
- Maintain out of town files that have been transferred or where defendants have been arrested on bench warrants; obtain information from the originating court;
- Close all files after disposition including preparation of judgments distribution to parties and computer entries; review the file for outstanding bail or restitution monies and prepare requests for disbursement for the bookkeeper;
- Maintain a tickler system for fines court sanctions and restitution; prepare failure to comply notices fine due letters or orders to show cause if no payments have been received; receipt in monies received in the mail from defendants for fines surcharges restitution and sanctions;
- Maintain a separate tickler system for courtordered community work service which includes preparing a failure to comply notice if not completed contacting various agencies to verify CWS completion and maintaining the courtapproved CWS list;
- Serve as grand jury incourt clerk on a weekly basis and as backup incourt for judge or magistrate judge in primary incourts absence or unavailability;
- Perform other duties as assigned.
An ideal applicant will possess the following knowledge skills and abilities. Please detail each of these in the required letter of interest.
- Outstanding habits in the areas of punctuality dependability and use of leave.
- Experience providing superior customer service and interacting with staff and members of the public.
- Experience working with confidential and sensitive information or documents.
- Ability to work independently and as part of a team in a detailoriented environment.
- Ability to prioritize organize and plan workflow.
- Experience performing computer data entry and processing a detailed workload with consistency and accuracy.
- Experience handling stressful situations with tact and diplomacy.
LEGAL RIGHT TO ACCEPT EMPLOYMENT
The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.
The Work Hours
Fulltime court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday Friday 8:00 a.m. to 4:30 p.m. with a onehour lunch break.
What benefits do we offerTypical Benefits for Full Time Employees Include:
- 12 paid holidays per year
- Medical and dental coverage for employee and eligible dependents
- Vision plan (optional)
- Employerpaid Basic Life insurance with additional coverage available
- Membership in the Public Employees RetirementSystem (PERS)
- Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
- Alaska Deferred Compensation Plan (optional)
- Personal leave accrual
IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.
For more information on the Alaska Court System please visit:
For informationabout what state courts do please watch the following short video:
VIDEO: The who what when where and how of state courts
The Alaska Court System is an EEO employer and proudly promotes diversity.
Minimum Qualifications
Graduation from high school or completion of a General Education Development (GED) certificate AND one year of advanced clerical work experience equivalent to a Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer AND the ability to keyboard at least 40 words per minute (net).
OR
Graduation from high school or completion of a General Education Development (GED) certificate AND completion of a twoyear paralegal curriculum from an accredited institution AND the ability to keyboard at least 40 words per minute (net).
OR
A bachelors degree from an accredited college AND the ability to keyboard at least 40 words per minute (net).
Additional Required Information
This applies to your application submission.
Documents to be Attached to the Application (REQUIRED):
- A professional letter of interest completed per the instructions below.
- Postsecondary transcripts if using education to meet minimum qualifications.
- Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).
Documents to be Submitted at the Time of Interview (REQUIRED):If you are selected to advance to the interview phase of the recruitment process you must provide the following at the time of the interview (if not already attached to your application):
- Copies of your most recent 2 performance evaluations if available.
- A list of two or three professional references who have had supervisory authority over you along with their email addresses and daytime contact phone numbers.
LETTER OF INTEREST
Please attach a letter of interest to your application before submitting it online or if unable to attach to your application email it to. Your letter should:
1 Be professionally written and include proper format grammar spelling and punctuation.
2 Explain how you meet the minimum qualifications of the position.
3 Express your interest in employment with the Alaska Court System.
Your letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.
KEYBOARDING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: .
In addition keyboarding tests are given at any Alaska Job Center location. A list of locations is available at:
WORK HISTORY
If using work experience not already documented in your application provide the employers name your job title dates of employment and whether full or parttime. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not you will not advance to the interview and selection phase of the recruitment.
EDUCATION
If postsecondary education is required to meet the Minimum Qualifications you must fill in the Education and Training section of the application. If you have not obtained a degree please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required.
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately we cannot always interview all applicants. If your application is considered not qualified you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified you may appeal this decision to the Human Resources Director at 820 West 4th Avenue Anchorage AKwithin five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring manager.
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety applicants who have a spouse close relative and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer no to these questions. If you are not sure if your situation requires disclosure please contact the Human Resources Department at. The Court System reserves the right to confirm all background information.
Contact Information
Contact Title: Recruitment
Mailing Address: 820 West 4th Avenue Anchorage AK 99501
Phone Number:
Required Experience:
Manager
Employment Type
Full-Time
