ARIZONA STATE LAND DEPARTMENT

Since its inception in 1915 the Arizona State Land Department has been entrusted with managing approximately 9.2 million acres of State Trust lands scattered throughout Arizona. The Common Schools (K12 are the largest beneficiary entitled to approximately 87 of the land and receiving close to 90 of State Trust Land revenues. Through the application of sound stewardship and effective business management principles the Land Department can succeed in its mission of responsibly managing the assets of a multigenerational perpetual Trust in alignment with the interests of the beneficiaries and Arizonas future. Are you ready to join us in our mission
Please apply today!
For general information visit our website:
1110 West Washington Suite 510 Phoenix AZ 85007

1110 West Washington Street Suite 510

Phoenix AZ 85007

Salary: $55000 $65000

Grade: 21

Open Until Business Needs Are Met

Under the direction and guidance of the Title and Contracts (T&C) Manager the Project Manager will provide efficient accurate and timely examination of agreements contracts orders and other legal documents to internal staff and outside representatives. Responsible for meeting deadlines; and for the accuracy of information disseminated.

Exercise considerable independence and discretionary judgment. Ability to communicate effectively orally and in writing including but not limited to detailed and lengthy land use and title reports. Ability to deal courteously and effectively with all levels of ASLD staff including the Commissioners Office customers federal state and local government officials the Attorney Generals Office Court of Law and members of the public.

This position may offer the ability to work remotely within Arizona based upon the departments business needs and continual meeting of expected performance measures.

Apply the principles theories and concepts of the Arizona Management System; actively participating in group huddles; continually identifying areas for process and quality improvement; adhering to established standard work and procedures

Examine and traverse recorded metes and bounds legal descriptions and recorded plats to create new parcels rights of way verify acreage and ownership assign Land Numbers update GIS databases and properly document completed work

Provides leadership guidance and recommendations in managing all aspects of a projects life cycle and works with all related areas of the organization to define requirements deliverables and timelines

In the absence of the Title & Contracts manager act as the primary contact which can include advising instructing evaluating and making recommendations on special programs/projects

Coordinating land ownership transfers between the state and federal governments resulting from federal condemnation/eminent domain transactions with possible onsite visits to inspect land

Examine recorded metes and bounds documents to verify legal descriptions and subsequent transfer of existing parcelsand properly document completed work

Assist and respond to inquiries for general information concerning location of property requests for custom maps or reviewing legal descriptions

Review complex land issues and oversee all current land and title records ensuring the accuracy of over 9 million acres

Research and reconfigure parcel areas within the Departments parcel database or new control becomes available

Process critical/complex surface applications for purchase lease permit and rights of way

Facilitates the definition of project missions goals tasks and resource requirements

Assists in the resolution of conflicts within and between projects or functional areas

Evaluate update and/or develop applicable forms policies and procedures

Serve as a primary contact for land planning and disposition of Trust land

Responsible for inventorying scanning and digitizing ASLD title records

Follows defined agreed upon project management methodologies

Monitors project or area progress and escalates as appropriate

Manages projects based on repeatable standards and practices

Digitization of parcels utilizing the ArcGIS Pro software

Process all cancellations for leases permits ROWs

Leads planning and/or implementation of projects

Research historical roads (RS2477

Manages small sized projects

All other relevant duties as assigned

Knowledge of:

Understanding and knowledge of the Statutes Departmental rules policies objectives and procedures as they relate to this position

Working knowledge of GIS systems spatial data and database management systems and development platforms

Considerable knowledge in land research practices legal terminology and preparation of documents

Both theoretical and practical aspects of project management & the organizations methodologies

Federal condemnation/eminent domain transactions

Researching land title and land leasing records

Expert knowledge of land legal descriptions

Cadastral systems Surveys and Plat Maps

ArcGIS Pro software

Skills in:

Advanced interpersonal written and verbal communications; basic project coordination skills; balance prioritize and organize multiple tasks; work collaboratively in teams and across organizations; and adjust plans accordingly to meet deadlines

Prioritize and organize documents; possess attention to detail; display critical thinking

Intermediate proficiency in computer use (Microsoft Office Suite Excel Salesforce)

Establish and maintain working relationships with outside agencies and personnel

Experience and understanding of land legal descriptions and ALTA surveys

Proficient in examining/proofreading documents for accuracy

Basic land planning and disposition experience

Ability to:

Respond promptly to customer needs; take a customercentric approach to problem solving; use time efficiently; communicate activities and results as appropriate

Demonstrate continuous effort to improve operations and streamline work processes

Read and decipher current and historical land records including land title records

Read interpret and write a variety of legal descriptions

Create modify and manipulate advanced data sets

Advanced analysis and produce advanced reports

Manipulate complex geospatial aspects of data

Display data and create advanced maps

A minimum of 35 years of previous technical examining and/or title work similar to that done within a title company (i.e. Assessors Office State Federal or City land/title Department) including working on land planning and disposition issues reading and plotting land legal descriptions and ALTA surveys and working with Cadastral/GIS team

Any combination of training and experience that meet the Knowledge Skills and Abilities (KSAs); typical ways KSAs are obtained may include but are not limited to relevant degree from an accredited college or university coursework and work experience relevant to assignment

A minimum of 5 years contractbased research experience

Current valid stateissued drivers license

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.

The State of Arizona provides an excellent comprehensive benefits package including:

Affordable medical dental life and shortterm disability insurance plans

Vacation time accrued at 4.00 hours biweekly for the first 3 years

Topranked retirement and longterm disability plans

Sick time accrued at 3.70 hours biweekly

Deferred compensation plan

10 paid holidays per year

Wellness plans

Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

By providing the option of a fulltime or parttime remote work schedule employees enjoy improved work/life balance report higher job satisfaction and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Participation is a mandatory condition of employment for all employees who meet the eligibility and membership criteria as defined in statute

Enrollment eligibility will become effective after 27 weeks of employment

The current contribution rate is 12.27

If you have trouble applying for this position please email for assistance

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting ASLD Human Resources atrequests should be made as early as possible to allow time to arrange the accommodation

Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer