Facilities Department Secretary
Facilities Department Secretary
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Position: Secretary to the Director of Facilities
Term: 12months
Classification: Classified/Nonexempt
Location: Buildings Grounds and Transportation
Qualifications:
- High School Diploma or General Education Degree (GED) andadditional business/secretarial courses;
- 23 years secretarial experience in progressively responsiblepositions preferably in a school system;
- Such alternative to the above qualifications that the Board mayfind acceptable
Supervisory: No
Reports to: Director of Facilities
Code: 001.2541.6151.0651.00950.1.000
Job Number: 1105
General Expectations:
- Supports the mission of Joplin Schools.
- Supports the value of education.
- Become familiar with enforce and follow all applicable Board policies and regulations administrative procedures other directions given by district administrators and supervisors and state and federal laws.
- Properly supervise students at all times if applicable to essential job functions.
- Obey all safety rules including rules protecting the safety and welfare of students.
- Care for properly use and protect school property.
- Maintain courteous and professional relationships with students parents/guardians other district employees and the public.
- Communicate effectively with supervisors department staff all members of the school district and community as required.
- Provides excellence in customer service both internally and externally.
- Complies with privacy rights and safeguards confidential and/or sensitive information pertaining to staff and students.
- Reacts to change productively and receive and transmit constructive criticism as it relates to job duties.
- Actively participate in professional development and obtain skills and information necessary to effectively perform job duties.
- Conduct all official business in a professional and timely manner utilizing district technology resources.
- Arrive to work and leave work at the time specified by supervisors and attend all required meetings pertinent to the position.
- Maintains accurate records and filing systems for accountability and audit purposes as required by law and Board policy.
- Solve practical problems utilizing math functions as needed to complete job duties.
- Read and interpret documents such as work orders safety rules and handbooks and apply to job duties.
Essential Functions:
- Work with the Director and Assistant Director to manage the work order system
- Maintain District building maintenance records
- Process daily expenditures by the maintenance staff
- Order department equipment and supplies as needed
- Assists Director and Assistant in managing the time sheets for staff
- Maintain building blueprints
- Assist in hiring reference checks
- Prepare new employee HR documents
- Assist with budget oversight with the Finance department
- Procure building construction documents and review them for proper submittal
- Screen vendor appointments
- Prepare bid packets
- Procure supplies and services for the District
- Assist in the preparation Board of Education documents for the Facilities department
- Maintain budget records for purchase orders
- Oversee maintenance of Facilities employee records
- Submit monthly reports to the Director and Asst. Superintendent of Operations
- Maintain financial records for new construction
- Athletic event scheduling for stadium maintenance workers
- Assist in the maintenance of the building security system for all buildings
- Track utility usage for all District buildings
- Use financial software for budget tracking
- Build spreadsheets for various projects
- Assist the Director in clerical duties related to Capital Outlay planning and expenditures
- Use document sharing software
- Assist in the approval for custodial supply orders
- Organize annual inventory
- Maintain staff seniority list
- Carry out all other duties as assigned
Physical Demands:
While performing the duties of this job the employee is regularly required to walk talk and hear. The employee frequently is required to stand or sit. Specific vision abilities required by this job include close vision distance vision and depth perception. The employee must be able to lift 25 pounds.
Attendance:
Regular and consistent attendance is an essential function of this position.
The work conditions and environment described here are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Conditions and Environment:
The individual who holds this position will regularly work in a school environment that is noisy and active. Occasionally the individual will be required to work outdoors for short periods of time to perform such tasks as loading and unloading students from district transportation and supervising recess.
Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities duties and skills required of personnel so classified. Furthermore they do not establish a contract for employment and are subject to change at the discretion of the employer.
Employment Type
Full-Time
