Purchasing Secretary

Lower Merion School District is seeking a motivated candidate responsible for coordinating districtwide purchasing activities accounting tasks clerical duties and other business related functions for administrators in the Business Office.

Essential Duties and Responsibilities

1. Compiles and sorts documents such as purchase orders backup documentation and invoices to substantiate business transactions. Obtains clarification or additional documentation when needed for purchasing transactions. Reviews purchasing transactions for compliance with state accounting manual
2. Coordinates district purchasing/bid results checking for compliance with laws and district policies
3. Enters and posts journal entries as needed or directed by the Administrators in the districts financial system
4. Verifies and posts details of transactions funds received funds disbursed and totals accounts to ledgers or computer spreadsheets and databases
5. Audits invoices against purchase orders researches discrepancies and processes invoices/purchase orders for payment
6. Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
7. Prepares vouchers invoices checks reports and other records. Reviews all records for accuracy
8. Reconciles general ledger accounts with various registers; Extracts general ledger information/reports from districts finance system
9. Compiles cost reports and revenue and balance sheets; Reconciles bank statements.
10. Monitors accounts payable and receivable to ensure that payments are up to date
11. Assists other employees vendors or customers by answering questions or providing guidance related to accounts purchasing procedures and services
12. Screens incoming calls and correspondence and then responds independently when possible.
13. Reads and routes incoming mail. Locates and attaches appropriate files to correspondence to be answered by the Administrator when necessary
14. Organizes and maintains relevant filing system. Files purchasing accounts payable and other financial records
15. Serves as a backup to other Business Office staff as needed. As a cooperative team member offers assistance and support as needed to accomplish the work of the Business Office
16. Performs other related duties as assigned

Qualifications

• Bachelors Degree with training in accounting required; five or more years related experience and/or training; or equivalent combination of education and experience
• Ability to compose clear concise and professional correspondence using proper format grammar spelling
• Ability to do mathematical computations; ability to create and interpret graphs and charts particularly in MS Excel; ability to enter information and manipulate MS Excel worksheets to obtain usable/meaningful data
• Demonstrated proficiency in Microsoft Office: Outlook Word Excel PowerPoint software required; EFinance system experience preferred but not required
• Ability to use the Internet to retrieve information or do research
• Strong interpersonal skills; ability to communicate verbally and in writing in a professional and respectful manner; ability to organize the work of others

Salary and benefits set by LMEA Collective Bargaining Agreement. Salary reflects the 2526 school year rate

LMSD values diversity in the workplace and has a firm commitment to equal opportunity in every aspect of its recruitment and hiring process. We seek to recruit develop and retain highly qualified and diverse individuals. In addition to competitive compensation we provide a comprehensive benefit program and administer these benefits with a high level of service to support our staff.

The District strictly prohibits unlawful discrimination on the basis of race; color; creed; religion; sex; age; national origin; ethnicity; marital status; sexual orientation including gender expression or identity; honorably discharged veteran or military status; the presence of any sensory mental or physical disability; or the use of a trained guide dog or service animal by a person with a disability. Please contact Kyra Gordon for accommodation requests at