Medical Administrative Coordinator Front Desk 7am-3pm

About the Organization

Center for Community Alternatives (CCA)supports and builds power with people across New York State who have been affected by mass incarceration criminalization and community disinvestment. Through a statewide network of direct services advocacy and organizing and by supporting the leadership of directlyimpacted people we advance civil and human rights for all New Yorkers. CCA works to build a world where everyone has what they need to thrive.

Why Join the Team

At CCA we are committed to fair transparent pay and we strive to provide competitive marketinformed compensation. The successful candidates salary is determined by the combination of knowledge skills competencies experience and geography.Our goal is to continue to make CCA one of the most desirable nonprofit places at which to work and in part recognize the importance of worklife balance.

Position Summary:

Job Summary: The Receptionist greets all CCA participants visitors vendors and staff handles appointment scheduling checkins payments and helps participants navigate CCAs office. The receptionist provides general office support to all programs within the 25 Chapel Street office with a variety of clerical activities and related tasks like answering incoming calls directing calls to appropriate staff mail distribution and similar clerical duties as assigned.

Direct Supervisor: Manager of Operation and Human Resources

Responsibilities:

• Greet staff visitors vendors and participants checking participants in for appointments per front desk established procedure and providing all visitors/vendors an attestation form with HIPAA Confidentiality Statement.
• Assist participants in scheduling and rescheduling appointments and provide reminders of upcoming appointments.
• Facilitate participant referrals and admissions by collecting information via telephone or in person.
• Collect and reconcile payments from participants where applicable following established procedures.
• Be a point of contact for participant and visitor questions providing answers directly or directing them to the right resource.
• Provide Metrocards to eligible participants. Provide coverage for other clerical duties as needed.
• Identify and report opportunities to improve the quality of care staff effectiveness and participant satisfaction.
• Word process reports memoranda and correspondence.
• Receiving and sorting daily mail and packages.
• Purchases Orders for medical and office supplies.
• Reminding participants when their insurance expires.
• Oversee staff credentials
• Answer telephone calls routing calls to the appropriate person.
• Update participant demographic information in the electronic health record information.
• Participate in staff meetings supervisory meetings and training.
• Assist with Insurance Verification
• Supervise reception area. Maintain a clean welcoming and comfortable environment.
• Create IDs and replacement IDs
• Uploading photo to EHR
• Member of CCA Office Safety Committee.
• Perform data entry or other administrative tasks as assigned.

Qualifications

• High School Diploma or GED Associates/Bachelors degree. (Related experience will be considered in lieu college degree)
• 3 years of experience in a front desk / receptionist role required.
• Computer Skills required.
• Experience in a receptionist role of a busy healthcare clinic is desired.
• Experience with Electronic Health Records preferred.
• Commitment to and experience in working with adults with diverse cultural backgrounds who are involved or at risk of involvement with the criminal/juvenile justice system HIV/ AIDS or substance abuse.
• Exemplary customer service skills.
• Strong organizational and attention to detail skills Bilingual in English and Spanish preferred.

ALL APPLICANTS MUST SUBMIT COVER LETTER WITH RESUME.

• 12 paid holidays per year
• 20 days of earned time off (ETO) for fulltime staff with the ability to use it after 90days of employment.
• Time off is earned starting on your first day.
• 7 days of paid sick time
• 100 paid family leave
• 3 retirement contribution regardless of employee contribution applicable to salary after the 1st6 months of employment
• Public Service Loan Forgiveness (PSLF) Program

CCA Website:HERE