Presidents Office Event Coordinator Part Time

The PartTime Events Coordinator will support the Office of the President by managing all logistics related to universityhosted events conferences and engagements. This position plays a critical role in ensuring the seamless of highprofile events that reflect Adler Universitys mission reputation and commitment to excellence. The Events Coordinator will serve as a key liaison for internal stakeholders and external guests overseeing all phases of event planning and onsite with a focus on events involving Adler stakeholders external partners and the broader community.

Education/Experience:

• Bachelors degree in Event Management Hospitality Communications or a related field preferred.
• Minimum of 2 years of experience in event planning preferably within higher education or nonprofit organizations.
• Proven experience planning and executing conferences with large attendance.
• Strong organizational interpersonal and problemsolving skills with the ability to manage multiple priorities.
• Proficiency in Microsoft Office Suite and event management tools.
• Experience supporting highprofile events for executive leadership university administration and strategic partners.
• Familiarity with university operations scheduling systems and vendor management practices.

Certifications/Licenses:

• None required. Event planning or project management certifications (such as CMP or PMP) preferred.

Essential Duties & Responsibilities:

• Manage all aspects of on and off campus events as the primary point of contact for internal and external clients.
• Coordinate event logistics including calendar scheduling information gathering food and beverage orders event set up and logistics technical needs in partnership with IT.
• Facilitate external partnerships by managing rental applications cost proposals contracts and vendor communications.
• Attend events to oversee operations address realtime issues or emergencies and ensure smooth of all contractual obligations and arrangements.
• Collaborate with the Accounting Department to monitor eventrelated expenditures invoicing and budget reconciliation.
• Partner with the Facilities Coordinator to manage on site event and/or meeting room setups.
• Assist with guest checkin badge printing and coordination with Security as needed.
• Assist in vendor management including caterers and other hospitality needs; handle order placements and process invoices.
• Uphold Adlers commitment to hosting events that are welcoming inclusive and missionaligned.
• Develop and manage event timelines budgets and postevent evaluations.
• Create and distribute event materials such as invitations programs and briefing documents.
• Maintain the Presidents Office events calendar and track RSVPs.

Work Environment (Physical Demands): The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling and significant fine finger dexterity. This job is performed in a generally clean and healthy environment.

Willingness and availability to work flexible hours including evenings and weekends as event schedules require.

Anticipated Compensation: $20.00$24.00 Hourly

Universal Core Behaviors:

Communication:

• Effectively expresses oneself in all oral and written communications.
• Exhibits good listening and comprehension skills.
• Keeps others informed as well as responds in a timely manner.
• Demonstrates match between words and actions.
• Responds with tact diplomacy respect and composure when dealing with others.
• Promotes the spirit and essence of the Schools Vision Mission Values and Key Strategies through both verbal and written communication.

Teamwork and Collaboration:

• Cooperates with others toward the achievement of common goals.
• Seeks consensus and winwin solutions to problems and conflicts.
• Contributes actively and participates fully in team initiatives.
• Puts success of the team above own interests.
• Builds and maintains constructive work relationships.

Responsive to Change:

• Supports changes in the work environment.
• Displays a proactive problemsolving approach toward work.
• Committed to lifelong learning by continuously increasing skills knowledge and effectiveness.
• Actively seeks and initiates creative and innovative solutions.
• Exercises sound accurate and informed independent judgment when needed.

QualityDriven and Accountable:

• Resultsoriented and committed to quality through continuous process improvement.
• Eliminates ineffective activities and closes performance gaps.
• Anticipates and responds to customer needs.
• Monitors own performance accept responsibility for actions and actively seeks feedback.
• Meets deadlines and completes projects and activities in professional timely manner.
• Seeks opportunities to increase productivity and/or reduce costs while maintaining highest quality standards (fiscally responsible).

Support of Vision Mission Values Key Strategies:

• Supports and models the Schools Values of: social interest compassion justice respect for the individual honors diversity and difference intellectual rigor optimism and collaboration.
• Articulates the Schools Vision Mission and Key Strategies in a way to educate others.
• Demonstrates active commitment in advancing the Schools Vision Mission and Key Strategies.
• Exhibits personal integrity honesty zeal and compassion.
• Aligns work processes to advance the Schools strategic plan and key strategies.

Equal Opportunity Employer

It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age religion race color gender gender identity sexual orientation national origin ancestry marital status physical or mental disability military status (including unfavorable discharge from the military) or any other category protected by federal state or local law.

Required Experience:

Chief