Executive Assistant Senior
Executive Assistant Senior
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Job Description
Ann & Robert H. Lurie Childrens Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology research and familyfriendly design. As the largest pediatric provider in the region with a 140year legacy of excellence kids and their families are at the center of all we do. Ann & Robert H. Lurie Childrens Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.
Day (United States of America)Location
Job Description
Seeking two Experienced Senior Executive Assistants to support leadership within a growing healthcare system. These roles offer the chance to work directly with Chiefs and Executive Directors in two highimpact departments.
Role 1 Depart of Surgery
Supporting surgeon and chief/executive directors (admin side)
Flexible with schedule (early morning 68a depending on schedule)
Remote one day as needed
Healthcare/Csuite preferred
Office management experience preferred
Role 2 Depart of Pediatrics
Supporting chief of pediatrics/executive directors
Remote one day as schedule allows
Flexible schedule
Healthcare/Csuite preferred
Organization skills strongly needed
Office management experience preferred
Full Time MF days. Must have flexibility with schedule for occasional early morning or evening meetings.
The Executive Assistant Senior provides advanced administrative support to executive leader(s) including the SurgeoninChief and Department. Manages the executive(s) calendar(s) functioning as an extension of the executive(s). Manages events and supports projects as assigned including support of Department related activities such as Grand Rounds and Executive Committees. Responsible for proactive management of issues with technical and professional responses that accurately represent the executive(s) and the office(s).
Min Quals:
7 years supporting senior leadership and/or faculty required.
Bachelors degree preferred.
Business or healthcare experience coordinating and improving workflows for senior leaders in a complex and fast changing environment
Expert Outlook Calendar skills to manage multiple Outlook calendars simultaneously.
Adept in creating complex documents presentations spreadsheets reports and business correspondence
Advanced proficiency in Microsoft Word Excel and PowerPoint. Microsoft Project experience a plus
Advanced organizational and time management skills with the ability to prioritize work
Proven ability to effectively manage self and others through ambiguous situations
Must be detail oriented with the ability to successfully manage multiple deadline driven priorities with minimal direction and accuracy
Excellent manager of processes and effectively manages time
Meticulous attention to detail; exceptional oral and written communication skills
Proactive thinker; ability to anticipate and prepare ahead of need
Intermediate to advanced project management experience a plus
Ability to provide high level of quality customer service to employees leaders patients/families and external vendors.
Job Duties:
Provides advanced technical and professional administrative support by prioritizing appointments and meetings; produces documents for the executive based on business and personal executive priorities
Assists executives with meeting management
Manages complex calendar reprioritizing appointments as needed to address unfolding developments
Supports/coordinates administrative projects prioritized by the executive(s)
Produces accurate and professional correspondence reports and presentations that adhere to branding and marketing guidelines
Analyzes problems interprets operational needs and collaborates with executive to develop solutions
Manages events on and off site. Coordinates logistics for venues management of vendors conference room selection catering AV and telecom needs etc. meeting budget and schedule expectations
Develops and distributes meeting materials agendas and meeting notes
Arranges executives travel creates itineraries for client/candidate visits and/or event speakers/participants
Follows finance protocols and policies accurately to process reimbursements purchase orders track invoices and problem solve budget and accounting issues as needed
May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work
Education
High School Diploma/GED (Required)Pay Range
$31.50$51.50 HourlyAt Lurie Childrens we are committed to competitive and fair compensation aligned with market rates and internal equity reflecting individual contributions experience and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions.In addition to base salary Lurie Childrens offer a comprehensive rewards package that may include differentials for some hourly employees leadership incentivesfor select roles health and retirement benefits and wellbeing programs. For more details on other compensation consult your recruiter or click the followinglink to learn more about our benefits.
Benefit Statement
For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:
Medical dental and vision insurance
Employer paid group term life and disability
Employer contribution toward Health Savings Account
Flexible Spending Accounts
Paid Time Off (PTO) Paid Holidays and Paid Parental Leave
403(b) with a 5 employer match
Various voluntary benefits:
Supplemental Life AD&D and Disability
Critical Illness Accident and Hospital Indemnity coverage
Tuition assistance
Student loan servicing and support
Adoption benefits
Backup Childcare and Eldercare
Employee Assistance Program and other specialized behavioral health services and resources for employees and family members
Discount on services at Lurie Childrens facilities
Discount purchasing program
Theres a Place for You with Us
At Lurie Childrens we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds skills and viewpoints recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly appreciate differences and make meaningful connections that foster belonging and allyship. This is a place where you can be your best so we can give our best to the patients and families who trust us with their care.
Lurie Childrens and its affiliatesare equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race color sex sexual orientation gender identity or expression religion national origin ancestry age disability marital status pregnancy protected veteran status order of protection status protected genetic information or any other characteristic protected by law.
Employment Type
Full Time
