Corporate Event Coordinator
Corporate Event Coordinator
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$ 52700 - 70000
1 Vacancy
Job Description
The Event Coordinator in an important contributor to the Corporate Events team one branch of three that comprise our firms central source for planning and executing meetings and events which allow Baird to leverage buying power achieve business results and deliver a consistent brandcertified experience. The Event Coordinator is responsible for managing and partnering on corporate meetings and events through the implementation of strategy delivery of objectives and of logistics while working effectively with several internal and external clients.
Additionally the position is responsible for contributing to the team mission of providing expert planning superior organization and clientfocused event for Bairds internal and external clients in partnership with key stakeholders to foster relationships education and achieve business goals.
As an Event Coordinator you may:
Coordinate level 1 events from conception to completion in partnership with a Registration team member. Level 1 events range in size and scope but typically include from 50150 attendees programming include dinners meetings and special events that are generally one day or less have a nominal budget but can have varying complexity of logistics. This coordination typically includes:
Drive recurring planning meetings
Venue research/selection and negotiations budget and payment management contracting communication with vendors and internal clients food beverage audiovisual and dcor arrangements preparation of onsite materials and postevent followup.
Onsite management of meetings to include oversight of vendors proper of logistics and managing participants with the ability to make decisions with little to no direction as needed onsite.
Complete postevent tasks to include reconciliation of expenses and where applicable reporting and analyzing meeting survey results and measuring return on investment.
Partner with Senior/Event Planners with more complex events including but not limited to sourcing/research affiliate event coordination vendor management ticket/payment tracking and contribution to planning meetings or client updates for areas under ownership.
Manage a PCard with monthly reconciliation for various events under management ensuring compliance with procedures appropriate splits when necessary and ethical use of card
Work in a team environment offer collaboration and assistance in managing shared team inboxes and phone lines with a clientcentric attitude and ability to offer support for clients or refer to the appropriate place support other projects and staffing as required
Develop and maintain positive professional relationships with vendors and internal clients through excellent written and verbal communication.
What makes this opportunity great:
Fast paced environment requires problem solving and new challenges daily.
Ability to work with a variety of teams and leaders proving your ability to be flexible and highly adaptable.
Unique culture that values diverse backgrounds and perspectives while emphasizing teamwork and a strong sense of partnership.
What we look for:
Bachelors degree in Hospitality Marketing Business or Communications preferred. 12 years of previous Corporate Event Experience required.
Exceptional computer skills including the MS Office Suite specifically Word Excel Outlook and PowerPoint. Experience using mail merges and utilizing databases is required. Ability to learn specific industry software.
Independent selfstarter with ability to tolerate peak workloads multiple assignments and produce results with accuracy and reliability while demonstrating a calm demeanor in stressful situations.
Excellent organizational skills ability to prioritize daily workflow to effectively meet deadlines.
Comfort in taking on new projects supporting team members and accepting changes without notice or with very short notice often requiring urgent action and poise; a can do attitude.
Excellent grammar editing and proofing skills required; attention to detail a must.
Demonstrates strong aptitude for professional interactions and ability to build relationships.
Strong commitment to provide exceptional customer service. Requires significant verbal and written communication skills and the ability to interact with highlevel management internal and external clients.
Available to work long hours into evenings for staffing events or to make final event preparations as needed. Ability to lift up to 20 pounds. Travel may intermittently be required typically no more than 1015 of time but can be higher in peak work volumes.
Total Rewards Package:
- Compensation and Benefits include:
- $52700 $70000 annual salary range in Chicago market
- Bonus potential up to 8.5 of base salary
- Compensation and bonus are commensurate with experience performance and/or firm profitability
- Check out ourTotal Rewards at Baird which is a summary of our benefits and compensation
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Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race color religion sex pregnancy citizenship national origin age disability military service veteran status sexual orientation gender identity or expression genetic information or any other status protected by law.
Required Experience:
IC
Employment Type
Full-Time
