Senior Research Assistant Data Studies
Senior Research Assistant Data Studies
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Job Summary
The Senior Research Assistant (Senior RA) supports participantfacing implementation of the CNICS cohort study at The Fenway Institute. This NIHfunded multisite observational cohort study collects longitudinal behavioral clinical and biological data from people living with HIV. The Senior RA will lead recruitment and retention efforts in a medical setting manage specimen processing (including PBMC isolation and cell pellet preparation) and oversee regulatory documentation procurement and study financial operations.
The Senior Research Assistant is a key member of the CNICS implementation team responsible for leading daily study operations at the site level. While working under the direction of the CNICS Research Manager the Senior RA operates with a high level of autonomy in managing regulatory documentation procurement data tracking and participant engagement. This role is ideal for candidates looking to deepen their experience in NIHfunded cohort research regulatory operations and the integration of research within clinical care settings.
Key Responsibilties:
Participant Engagement and Study Visits
- Recruits and engages eligible participants during clinical visits in coordination with providers and research staff
- Conducts informed consent and behavioral assessments in a respectful affirming and researchcompliant manner
- Administers and monitors completion of electronic patientreported outcomes (ePROs) ensuring timely data capture for CNICS and addon studies
- Uses EMR systems and CNICSspecific flags to identify eligible participants in real time
- Maintains participant confidentiality in accordance with IRB and HIPAA standards
- Supports participant retention strategies across inperson and remote workflows
- Communicates select results (e.g. lab findings) to providers or participants as appropriate and per study policy
Regulatory Compliance & Oversight
- Serves as the lead staff member responsible for maintaining study regulatory files across multiple CNICSrelated protocols
- Prepares and submits IRB applications amendments and continuing reviews with minimal oversight
- Ensures that all required regulatory documentation (e.g. consent forms protocol logs CVs training records) is complete current and auditready
- Coordinates with Fenways regulatory team and CNICS Core staff to ensure compliance with NIH institutional and sitespecific requirements
- Conducts routine quality checks of regulatory documentation and tracks protocol deviations adverse events and reportable occurrences
- Supports implementation of CNICS addon studies and ensures regulatory readiness for supplemental protocols and modules
Procurement & Financial Coordination
- Manages daytoday study financial operations including purchasing lab supplies obtaining quotes (e.g. for pipette calibration specimen materials such as fetal bovine serum) and coordinating with vendors
- Tracks and reconciles participant compensation including issuing and managing ClinCards ensuring timely payment and maintaining detailed logs
- Collaborates with grants and finance teams to ensure purchases and payments align with study budgets and institutional policies
- Prepares and submits reimbursement and invoice documentation for studyrelated activities and participant visits
- Maintains organized records of all transactions expenses and vendor communications to support audits and financial tracking
Specimen Processing & Laboratory Coordination
- Independently processes biological specimens including PBMC isolation and cell pellet preparation
- Prepares packages and ships specimens to the CNICS central lab or study partners in accordance with IATA regulations and study protocols
- Maintains inventory of biospecimen collection kits and lab supplies; requests resupply as needed
- Calibrates and maintains equipment; follows all biosafety and lab safety procedures
- Coordinates with the CNICS central lab to resolve discrepancies and ensure specimen integrity
- Ensures all biospecimen logs are complete accurate and aligned with data capture timelines
Study Coordination & Data Collection
- Supports data entry tracking and quality checks in REDCap and CNICSspecific systems
- Monitors enrollment and retention metrics and prepares reports as needed
- Collaborates with national partners on substudies protocol updates and sitelevel implementation
- Proactively identifies challenges in recruitment or data quality and proposes process improvements
- Coordinates internal study meetings documentation and communications with research collaborators
Perform Related Duties as Assigned
Bachelors degree required.
Minimum 2 years of experience in human subjects research
Strong familiarity with NIHfunded research IRB processes and regulatory documentation for observational studies
Prior experience with specimen processing including PBMC isolation and cell pellet preparation
Familiarity with EMR systems (e.g. EPIC) REDCap and secure data management workflows
Demonstrated ability to work independently and manage shifting priorities
Strong communication and organizational skills; able to coordinate across clinical and research teams
Ability to work harmoniously and effectively with colleagues patients clients and vendors across the spectrum of diversity including but not limited to race ethnicity color gender identity sexual orientation age socioeconomic status national origin and immigrant status religious or spiritual identity disability (physical mental emotional and developmental) veteran status and/or limited English proficiency.
Willingness to contribute towards Fenways efforts in becoming an antiracist organization and promoting a culture dedicated to ongoing development in service of humility equity diversity inclusion and belonging where differences are acknowledged and valued.
Preferred Qualifications
Masters degree or equivalent experience preferred (e.g. public health biology psychology)
Experience with multisite longitudinal cohort studies strongly preferred
Experience working with LGBTQ individuals persons living with HIV and/or BIPOC communities strongly preferred
This is a union position in a Fenway Health bargaining unit represented by 1199 SEIU United Healthcare Workers East.
Required Experience:
Senior IC
Employment Type
Full-Time
