Finance - Grants and Compliance Manager

MidWillamette Valley Community Action Agency (MWVCAA) has been fighting poverty in the Willamette Valley since 1967. We are poised to save lives support families and create housing and sheltering options for those in need. We are currently looking for a Grants and Compliance Manager for our Finance Department. This is a critical grants role that oversees a team of grant and procurement professionals while ensuring the organizations compliance with federal state and local grants regulations. This role will manage all aspects of grants administration from research and proposal development to monitoring reporting and compliance with funding requirements. The Grants and Compliance Manager will work closely with the CFO and other departments to support the organizations financial health transparency and sustainability ensuring efficient management of grants and procurement activities

If you are serious about making an impact this is the place to do it. MWVCAA serves thousands of young children youth and adults with vital services and employs more than 550 staff that use our technology and other resources to serve people in poverty.

Candidates must submit applications by 5/6/2025 in order to be considered for firstround interviews.

MINIMUM QUALIFICATIONS: The requirements listed below are representative of the knowledge skill and/or ability required.

EDUCATION and/or EXPERIENCE

Bachelor Degree in Accounting or in any discipline that includes or is supplemented by 30 quarter 20 semester) credit hours in Accounting. Credit hours must be upper division from a system of higher education at a four year institution accredited to grant Baccalaureate degrees; or six years of professional accounting experience two years of the experience must have included;

1. Designing and/or modifying accounting systems or accounting structures that require frequent changes in requirements to meet specific business objectives.

2. Consulting with program managers or external organizations; and assuring the proper functioning and accountability of fiscal operations;

3. Independent research and analysis which includes making recommendations that resolved issues; and preparing or compiling complex financial reports.

*Additionally prior work experience with grant accounting and Federal grant requirements is required.

CERTIFICATES LICENSES REGISTRATION

• Valid Oregon Drivers License and insured vehicle available for use on the job or acceptable alternative.

• Child Care Division criminal background registry check with State of Oregon.

• Pass preemployment and random drug testing.

REQUIRED KNOWLEDGE SKILLS AND ABILITIES

• Intermediate proficiencies in MS Office and prior experience and competencies in financial software and reporting. Experience with financial statements and reporting.

• Analytical capabilities and math proficiencies.

• Ability to provide a workplace that fosters the development of others facilitates cooperation and teamwork and supports constructive resolution of conflicts. Highly effective and welldeveloped interpersonal skills and selfawareness.

• Ability to collaborate across multiple systems and programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be allinclusive.

Audit

• Assists the CFO in organizing planning preparing and overseeing all tasks related to month and yearend accounting and reporting including the annual audit preparation of data for financial statements.

• Monitors agency cash flows as it pertains to grant funding; report status to CFO and Deputy Executive Director timely.

• Reviews journal entries financial status reports federal financial reports and other reports prepared and input by other accountants.

• Coordinate all audit and grant funder monitoring and review activities.

• Prepares journal entries to adjust and correct agency accounts per analyses and reconciliations and assigns to accounting staff for input.

• Prepare analyses requested by the CFO to aid in financial management of the agency; recognize issues that should be raised and prepare data for presentation to the CFO using own initiative.

Compliance

• Maintain expert knowledge of GAAP OMB Uniform Administrative Requirements and cost principles of agency grant agreements and awards. Apply this knowledge to control accounting functions advise accounting staff and ensure adequacy of agency controls and procedures related to grant activity accounting and reporting.

• Apply advanced accounting theory accounting and management skills to develop and implement agency accounting policies procedures and use of systems; ensure integrity accuracy and control of data; and control the expenditure of funds.

• Maintain agency internal control plan and documentation of controls; bring issues to the attention of the CFO and recommend solutions.

• Assist in the development and documentation of business processes and accounting policies to maintain and strengthen internal controls.

• Understand the policies and procedures for purchasing and contracting in accordance with applicable federal state and local laws and procedures.

Grants Management

• Collaborate with program teams and finance to create accurate and comprehensive grant budgets ensuring proper allocation of funds and compliance with funder specifications.

• In collaboration with Chief Program personnel manage the submission process for federal and state grants ensuring all documentation is complete accurate and submitted on time.

• Build and maintain positive relationships with funding agencies ensuring effective communication and transparency throughout the grant cycle.

• Provide training and guidance to staff on grant processes compliance and reporting to ensure a consistent and wellinformed approach to managing grants across the organization.

• Implement systems for tracking and monitoring grant expenditures ensuring that funds are being used appropriately and within approved budget categories.

• Work closely with program directors finance and senior leadership to align grant management with organizational goals and ensure effective program implementation.

Procurement Management

• Create and implement costeffective strategies for acquiring goods and services while adhering to the organizations mission and budget constraints.

• Identify and engage with potential suppliers negotiate contracts and maintain strong relationships to ensure longterm collaboration and sustainability.

• Work closely with finance and program departments to monitor and control procurementrelated expenses ensuring costeffective purchasing and alignment with the organizations financial goals.

• Ensure procurement practices meet legal and regulatory requirements including nonprofitspecific guidelines and adhere to ethical standards.

• Partner with program managers operations and finance teams to understand the specific needs of each department and ensure procurement aligns with program objectives.

• Identify potential procurement risks and develop strategies to mitigate them ensuring minimal disruption to the organizations operations.

• Maintain accurate procurement records prepare reports on procurement activities and ensure transparent documentation for auditing purposes.

• Provide guidance and training to staff involved in procurement processes to build internal capacity and ensure best practices are followed.

SUPERVISORY RESPONSIBILITIES

This position has direct responsibility and supervision of five or less staff. Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws. Responsibilities for this position include interviewing hiring and training employees as well as planning assigning and directing their work and appraising their performance. The Manager is also responsible for addressing staff complaints rewarding and disciplining employees.

PHYSICAL AND MENTAL DEMANDS

• Specific hearing speaking and vision abilities required by this job include close vision and ability to adjust focus.

• Occasionally lift up to 25 pounds.

• Manual dexterity for handling office equipment.

• Frequent periods of working at a computer/laptop at a desk for long periods of time.

• Mobility within the office and between sites.

• Adapts to changing circumstances and applies good judgement when needed.

• Able to focus under pressure of multiple deadlines.

WORK ENVIRONMENT

• Mostly indoor work environment with frequent interruptions and demands.

• Occasionally exposed to outside weather conditions.

• Occasional remote work from home is available.

• Occasional work during nonbusiness hours such as evenings or weekends may be required.

MWVCAA is committed to promoting and achieving diversity equity and inclusion with employees and with those we serve. The agency strives to be an employer of choice with a vision for all people to be respected for their infinite worth and supported to envision and reach a positive future.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race religion color national origin sex sexual orientation gender expression age veterans and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process or reasonable accommodations to perform the essential duties of the position please notify a member of our team at.

**This is a partial list of essential duties and responsibilities. To review the full job description download below.

If you need ADA accommodations to apply for MWVCAA job openings please contact Human Resources at or callto ask for a HR Team Member.

Required Experience:

Manager