Management Analyst - Operations
Management Analyst - Operations
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Job Description
Are you RichmondR.E.A.D.YRespect.Equity.Accountability.DiversityYOU!!!
This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent fostering growth opportunities and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice we are thrilled about the below employee benefit enhancements:- Virginia Retirement System (VRS)
- Language Incentive
- Referral Bonus
- Tuition Assistance Program
Description
The Department of Procurement Services is growing. We are searching for highly qualified candidates for the position of Management Analyst on the Operations Team. The incumbent will join a team that has earned the prestigious Achievement of Excellence in Procurement (AEP) Award from the National Procurement Institute and continues to implement best practices that will have a major positive impact on the City of Richmond and the improvement of the department. All team members are valued and recognized for their ideas and contributions to the success of the organization. To join our growing team please review the list of responsibilities and qualifications.
The Operations Team works to increase customer satisfaction by creating efficient processes assuring quality monitoring and reporting and implementing new technology and tools. The Management Analyst will manage supplier registrations conduct records management process for paper and electronic records prepare reports respond to Freedom of Information Act (FOIA) requests support the surplus property process and other office management responsibilities. The analyst will also partner with various departments to optimize policies practices and procedures for Procurement operations. As assigned work may include gathering and compiling data analyzing complex issue to facilitate and execute program/project decision making researching developing writing and editing complex reports and plans.Duties include but are not limited to
- Administers coordinate manages trains and maintains programs and special projects
- Records Management Administrator
- Freedom of Information Act (FOIA) liaison
- Supplier Registration Oracle ERP system Administrator
- Department equipment and supplies coordinator
- Program lead for various department programs such as SharePoint Granicus Excel and Oracle ERP
- Front desk manager; identifies operation efficiencies and troubleshooting
Qualifications Special Certifications and Licenses
KNOWLEDGE SKILLS AND ABILITIES:
KNOWLEDGE:- Considerable knowledge of computer programs including Oracle Microsoft Office Excel and SharePoint
- Knowledge of ordinances government regulations agency rules and the legislative process
- Principles for providing customer service including meeting quality standard for services and customer satisfaction and strong research practices and procedures
SKILLS:- Demonstrated skills in analyzing and aggregating data for complex issues
- Analyzing and interpreting manuals and operating procedures
- Communicating with various internal and external departments
- Communicating results of analyses and recommendations professionally and effectively with senior management and peers
- Drafting and revising documents
- Managing files and records and record retention
- Serving as department liaison and support Oracle supplier system
- Oral and written communication
ABILITIES:- Proven ability to adapt analyze information make decisions multitask and problem solve
- Able to work collaboratively and manage multiple priorities and deadlines.
MINIMUM TRAINING AND EXPERIENCE:
Bachelors degree in business/public administration or field related to assignment
Two years of journeylevel professional experience in the area related to assignment such as program/project management
An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification
LICENSING CERTIFICATIONS and/or OTHER SPECIAL REQUIREMENTS:
None required
Americans with Disabilities Act Requirements
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.
ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts electrical currents vibrations etc.; atmospheric conditions such as fumes odors dusts gases and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people imminent danger and a threatening environment.
Physical Requirements and Working Environment:Due to the nature of work assignments incumbents must be able to perform detailed work on multiple concurrent tasks with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly talk hear see and perform repetitive motions; frequently reach and finger; and occasionally climb balance stoop kneel crouch crawl reach stand push pull lift walk grasp and feel. The working conditions may not include environmental hazards. In terms of the physical strength to perform the essential duties this classification is considered to be sedentary exerting up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.
Equal Employment Opportunity Statement
The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.
The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process please contact Jessica McKenzie Human Resources Manager by email at .
This policy applies to all terms and conditions of employment including recruitment hiring placement promotion termination layoff transfer leaves of absence compensation and training.
The City of Richmond Values Veterans.We are an official V3 Certified Company.
The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.
Required Experience:
IC
Employment Type
Full-Time
