QSTL- GRO ADMINISTRATOR COMMUNITY LIAISON OFFICER
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5-10years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
About this Job:
QSourcing Limited trading as QSourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Tanzania Uganda Kenya Rwanda and South Sudan.
On behalf of our Tanzania based client we are looking for a competent and experienced GRO Administrator / Community Liaison Officer
POSITION IN THE ORGANISATION
Location: Tanzania Uganda
Relocation required: Project has multiple sites and travel may be necessary as required
Contract type: Fixed term Contract
Project Description:
The East African Crude Oil Pipeline (EACOP) project is a Midstream development located onshore in Uganda and Tanzania with an offshore (nearshore) component comprising the marine storage and export terminal (MST).The purpose of the project is to design procure install and commission facilities for the pipeline transportation storage and export of the heavy and waxy crude oil reserves located in Exploration Areas 1 1A 2 North (Tilenga CPF) and Exploration Areas 3 2 South (Kingfisher CPF) in the Albertine Graben in Uganda to the MST located on the coast of Tanzania. The crude oil blends will be treated and stabilized at their respective Central Processing Facilities (CPFs) that form part of Upstream development prior to being transported via pipeline.
About the role:
The GRO Administrator / Community Liaison Officer will act as the key interface between the project organization government authorities and local communities. The role is essential in ensuring full compliance with regulatory and labor requirements facilitating smooth employee mobilization processes and supporting positive engagement with local stakeholders. The successful candidate will manage all governmentrelated documentation and serve as a proactive contact point for resolving administrative immigration and local coordination matters.
KEY DUTIES AND RESPONSIBILITIES
Government Relations & Legal Compliance:
Manage the processing renewal and cancellation of employee visas work permits residence permits and other official documentation in coordination with immigration authorities and the Ministry of Labor.
Ensure accurate and timely submission of legal documentation employee lists and company certifications to relevant government bodies.
Maintain uptodate knowledge of labor regulations residency and immigration laws and other governmental requirements; ensure full compliance with evolving procedures.
Track and verify that company employment records align with labor office immigration and other government department databases to avoid fines blocks or compliance breaches.
Support the preparation and legalization of Power of Attorney (POA) documents contract attestations and government correspondence as required.
Assist employees with identification cards visit visas family visa processing document translations and general administrative queries.
Manage a secure accurate filing system (both digital and physical) for employee records government correspondence and passport custody.
Maintain a detailed and secure IN/OUT register for passports and other official documents; ensure proper tracking of employee returns from leave.
Prepare format and dispatch all official letters and submissions related to immigration labor compliance and government affairs.
Community Liaison Responsibilities:
Act as the company s community interface building positive relationships with local authorities tribal representatives and local stakeholders.
Coordinate community engagement activities in collaboration with the HSE CSR and HR teams ensuring alignment with company values and expectations.
Support the resolution of local grievances or concerns working constructively with local representatives and regulatory bodies.
Facilitate awareness programs or communications to local communities where required (e.g. on hiring mobilization or safety issues affecting local areas).
Serve as the representation of the company.
Liaise with internal main point of contact for all official interactions with external authorities and partners ensuring professional departments (e.g. HR Finance Admin) to coordinate document requests process workflows and status updates.
Prepare reports and updates on GROrelated KPIs document status compliance activities and community interactions to management.
Arrange travel accommodation and logistical support for sitebased or governmentrelated appointments as required.
Requirements
MANDATORY REQUIREMENTS
QUALIFICATIONS AND EXPERIENCE REQUIRED
Qualification/ Certification:
Minimum 5 years of overall experience including at least 3 years in a government relations or PRO (Public Relations Officer) role preferred.
At least 3 years of direct experience in an industrial project environment (construction oil & gas energy or infrastructure).
Prior experience in a communityfacing role stakeholder engagement or CSR is an advantage.
Experience in the GCC or similar regions with a high focus on compliance and local engagement is preferred.
Skills Requirement:
Strong understanding of visa processing labor regulations and immigration systems.
Intermediate to advanced proficiency in Microsoft Office tools (Excel Word Outlook).
Familiarity with HR systems visa application portals and document tracking platforms.
Excellent recordkeeping and documentation control skills.
Communication:
Exceptional written and verbal communication skills in English.
Comfortable dealing with government officials external stakeholders and local communities.
Strong interpersonal skills: able to diffuse tension negotiate effectively and represent company values externally.
Experience drafting official letters reports memos and formal communication with authorities.
Core Competencies:
Detailoriented with strong organizational and timemanagement skills.
High level of discretion confidentiality and professionalism.
Ability to work under pressure and handle sensitive situations diplomatically.
Willingness to travel to project sites and local offices as needed.
ADDED ADVANTAGE
Team player with a proactive and adaptable mindset.
How to apply:
All candidates who meet the criteria outlined as above are encouraged to send their CVs/Resumes to: or link below not later than 27th April 2025.
position is open to Locals only.
For any further clarifications call
Note:
Only shortlisted applicants will be contacted.
QSOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION
MANDATORY REQUIREMENTS Qualifications & Experience Education: High school diploma or technical diploma in mechanical/electrical engineering preferred. Experience: Minimum 3-5 years of experience in cable manufacturing or a similar production environment. Technical Skills: Proficiency in operating Bunching 630, Lead Machine, Mica Tapping, and Pairing machines. Understanding of cable insulation, wiring, and electrical standards. Basic troubleshooting and machine maintenance knowledge. Soft Skills: Attention to detail and quality control. Ability to work in a fast-paced production environment. ADDED ADVANTAGE: Strong teamwork and communication skills. How to apply: All candidates who meet the criteria outlined as above are encouraged to send their CVs/Resumes to: or link below not later than 27th February 2025 This position is open to Local only. For any further clarifications call. Note: Only shortlisted applicants will be contacted. Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION
Employment Type
Full Time
