Personal Assistant London UK
Personal Assistant London UK
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Job Description
Alantra is an independent global financial services firm that provides investment banking and asset management services to midmarket companies families and investors. The Group has over 500 professionals in Europe the U.S. Latin America Asia and the Middle East.
In Financial Advisory Alantra has completed over 1000 transactions in the last five years. Alantra combines a strong local presence in key financial centers with global sector and productspecialized teams.
In Alternative Asset Management Alantra offers its clients unique access to a wide range of investment strategies in five highly specialized asset management classes (private equity active funds private debt energy and venture capital). As of 31 December 2024 assets under management from consolidated and strategic businesses stood at more than 16.5bn.
Job Description:
We are seeking a highly organised and proactive Personal Assistant to provide firstclass support to a team of Directors within a fastpaced professional environment. The successful candidate will also collaborate closely with the wider PA team offering administrative support across the business including to junior fee earners.
This is a dynamic and varied role suited to someone who thrives on multitasking takes pride in the details and is comfortable working with senior stakeholders in a highperforming team.
Key Responsibilities:
Executive & Team Support:
- Provide seamless PA support to a team of Directors including complex and everchanging diary management
- Coordinate meetings across time zones ensuring all logistics are handled efficiently
- Assist the PA team with adhoc requests from junior fee earners
Travel & Expenses:
- Manage extensive travel arrangements including flights trains hotels visas and dining/meeting venues
- Process monthly expenses for the team using Concur ensuring timely and accurate submissions
Document & Presentation Support:
- Format presentations and documents in line with company or client branding
- Handle quickturnaround amendments and print setups with precision
- Prepare and bind materials for meetings as required
Event Coordination & Internal Engagement:
- Assist with the planning and of internal events (team drinks lunches celebrations Away Days)
- Provide occasional support to the wider PA team on corporate event logistics
Office & Admin Support:
- Provide cover for reception duties during holidays or lunch breaks
- Support CRM database upkeep update contacts log meeting notes and maintain data accuracy
- Perform general administrative tasks including filing scanning archiving and office errands
- Support the London Senior PAs with overflow tasks as needed
Requirements:
- Proven experience (at least 3 years) in a similar PA or team assistant role within the finance consulting or professional services sector
- Excellent command of Outlook PowerPoint and Excel
- Experience using Concur (or similar expense software)
- High level of accuracy attention to detail and discretion
About You:
- Exceptionally organised and able to manage multiple priorities under pressure
- Personable and professional with strong written and verbal communication skills
- Able to work effectively with a range of personalities and seniority levels
- A true team player willing to step in and help wherever needed
- Proactive and solutionsoriented with a cando attitude
- Confident polished and discreet when handling sensitive information
Other:
- As part of the wider Support Team youll be expected to contribute to the smooth running of the London office assisting with cover during absences and taking on additional hours when needed
- Flexibility and adaptability are key in this collaborative fastmoving environment
Employment Type
Full-Time
