Administrative Secretary
Administrative Secretary
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Title: Administrative Secretary
Employee Classification: CS Clerical/Secretarial
Pay Grade: CS 06
Division: Academic and Student Affairs
Subdivision:University Advising and Career Development Ctr
Department: Academic Programming and Services
Campus Location: Main Campus
General Summary
Provide secretarial services and administrative assistance to Dean Executive Director or equivalentlevel administrator.
Principal Duties and Responsibilities
- Perform routine administrative details compose interpretive correspondence and coordinate office activities.
- Provide supervision and coordination of duties and work flow of office staff.
- Obtain and provide factual information requiring a knowledge of the policies and procedures of both the assigned and related work areas and maintain unit accounting records and procedures.
- Coordinate intraunit operations procedures and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures as related to assigned work area.
- Answer inquiries or complaints from faculty staff students or guests.
- Collect and tabulate data for reports records or manuscripts.
- Abstract information from books journals reports or other resource documents.
- Prepare periodic reports of account expenditures.
- Maintain unit or project grant and salary budget accounts and journal and ledger systems including posting and reconciling statements.
- Check and evaluate the performance of assigned personnel; and make authoritative recommendations with respect to performance evaluations promotions and other status changes.
- Maintain and approve unit current account expenditures.
- Interview recommend hiring and train secretarial/clerical personnel.
- Review and revise brochures announcements or other informational items concerning Department programs.
- Prepare periodic reports of account expenditures.
- Prepare time and room schedules course announcements and/or instructional materials.
- If applicable to area of assignment adhere to any and all NCAA MidAmerican Conference and Eastern Michigan University policies rules regulations and operational procedures.
- Perform related departmental duties as required.
Minimum Qualifications:
Ability to read write interpret instructions and perform basic arithmetic typically acquired through the completion of a high school education is necessary.
Four years of reasonable secretarial experience is necessary in order to prepare account reports compose interpretive correspondence and coordinate office activities.
Basic personal computing skills to utilize word processing and/or spreadsheet applications and perform file management functions are necessary.
Preferred Qualifications:
One year of experience which provides knowledge of University policies procedures and regulations is desirable.
Knowledge of specific software applications utilized in the area of assignment may be desirable.
A specific typing speed may be required depending on department needs and it should be noted at time of posting.
One year of experience which provides knowledge of University policies procedures and regulations is desirable.
Appointment Percentage:
92
Employment Type
Full-Time
