Office Manager - Commercial General Contractor
Office Manager - Commercial General Contractor
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Job Description
Location: Marietta GA
Position Type: Fulltime in office
Position Summary:
Were looking for a friendly highly organized and experienced Office Manager to join our team fulltime at our Marietta GA headquarters. In this key role youll report directly to the President and take ownership of daytoday administrative operations including accounting payroll human resources and executive support.
This is a handson position that requires a strong background in commercial construction administration especially with tools like QuickBooks Online and Microsoft Excel. Youll manage everything from accounts payable/receivable payroll (including certified payroll) and tax documentation to employee benefits insurance and HR policies. Youll also act as the point of contact for vendors auditors and benefit providers all while helping keep the team running smoothly behind the scenes.
The ideal candidate is a proactive selfstarter who enjoys a variety of responsibilities works well under pressure and takes pride in delivering accurate highquality work. If youre someone who thrives in a dynamic environment values autonomy and wants to be part of a supportive and fastgrowing team wed love to hear from you.
Key Responsibilities:
The Office Manager reports directly to the company President and is the lead administrator of the office including accounting payroll bookkeeping AR/AP human resources executive assistant etc. The following are some of the responsibilities of the position but it is not intended to be an exhaustive list:
- Perform Accounting activities for the office including accounts receivable accounts payable and reconciling the credit card accounts and business bank account every month.
- Process weekly payroll for field employees and biweekly payroll for salaried staff.
- Process weekly Certified Payroll.
- Process and pay State and Federal taxes in the various states in which the company operates or take a leading role in finding the best company to outsource this task to.
- Maintain an orderly document tracking system for tax payments insurance payments benefits payments etc.
- Work with the company CPA to provide documentation such as personal financial statements QuickBooks reports etc. to prepare taxes and quarterly financials.
- Prepare monthly Work in Progress reports.
- Manage the Human Resources for the office to include taking a leading role in implementing and driving new HR policies tracking vacation PTO sick leave etc. for the office and field crews.
- Work with the company benefits providers to administer benefits to the employees and keep the company current on benefits payments.
- Work with the company insurance provider to maintain good and accurate standing for the various company insurance policies (Workers Comp General Liability etc..
- Work with and for the President as his Executive Assistant.
- Provide travel arrangements for the office staff on an asneeded basis.
- Work with the company IT to resolve office ITrelated issues.
- Receive and process incoming and outgoing mail.
- Assist the Project Managers in submitting monthly Pay Applications and the necessary documentation.
- Receive subcontractor invoices and work with Project Managers and/or Superintendents to confirm accuracy.
- Ensure subcontractor lien waivers are received accurate and notarized when invoices are received.
- Maintain a thorough and current library of subcontractor Certificate of Insurance (COI).
- Work with Workers Comp auditors during yearly WC audits to provide QuickBooks reports and Subcontractor COIs.
- Work with banks realtors brokers vendors etc. to provide documentation during times of asset acquisition.
Requirements
Candidate Requirements:
- Must be very detailed organized able to work efficiently have excellent communication skills be able to follow instructions and take ownership of the assigned responsibilities.
- Must be a selfstarter and not require a management directive to accomplish their work and be able to fully manage the work that has been assigned without management oversight and/or direction.
- Proficient in MS Office Suite programs especially MS Excel and Word. The job will require extensive use of Excel formula calculations.
- Bachelors degree.
- Experience updating Work in Progress reports.
- 5 years of experience with QuickBooks Online.
- 5 years of experience providing Accounting/Bookkeeping for a Commercial General Contractor.
Strong Candidate Preferences:
- Bachelors in Accounting Human Resources or Business Administration.
- SHRM certified.
- Talent Acquisition experience.
- Experience implementing HR policies for an office.
- 5 years of experience working for and running the office of a commercial General Contractor.
- Experience holding a position that requires multitasking and staying efficient to ensure work is completed promptly.
Personal Attributes:
- Strong problemsolving and decisionmaking capabilities.
- Ability to thrive in a fastpaced highpressure environment.
- Pride in ones work with emphasis on consistent repeatable work.
- High levels of accuracy and efficiency in the work produced.
- Highly detailed and willing to invest the extra effort to make good work excellent work that stands above the rest.
- Natural leadership and management abilities.
- Must be a critical thinker at all times.
- The desire for continued selfdevelopment of ones self and ones team.
- Ideal candidates are highly adaptable capable of handling multiple bids trades and project tasks simultaneously and thrive in a dynamic fastpaced environment.
Benefits
- Competitive salary.
- Comprehensive benefits package including:
- 100 employeecovered health insurance.
- Dental and Vision insurance options.
- Retirement plan and company match.
- Accidental death and dismemberment insurance.
- Two weeks of paid vacation.
- One week of paid time off during the Christmas holiday.
- Eight paid holidays.
- One week of sick leave.
- Opportunities for professional development and career advancement.
- A dynamic and supportive work environment.
About Us:
We are a multistate licensed unlimitedtier General Contractor specializing in General and Mechanical Contracting construction services. As a proud servicedisabled veteranowned business we excel in delivering highquality projects to the federal government and are expanding into the private markets.
Our diverse project portfolio includes:
- Asphalt paving and concrete
- Exterior improvements
- Mechanical projects to include boiler plant projects cooling towers chillers pumps and piping
- Underground utilities
- Mass excavations setting precast concrete
- Interior finishes
- Historical construction
- Beyond our contracting services we offer expert maintenance and technical services including:
- Rental air handlers boilers and chillers
- Boiler combustion tuning
- Boiler and chiller plant services
Joining our team means being part of a dynamic and growing company that values innovation quality and employee contributions. We seek highly motivated competent selfstarters eager to expand their professional expertise and take on new challenges. This position offers excellent learning potential and the opportunity to enhance your professional worth in a diverse and supportive environment.
Why Work For Us:
Are you tired of being confined by a job title and a small cubicle We offer the flexibility and freedom to explore diverse tasks daily empowering employees to make decisions and blaze their own trail. We are constantly evolving with technology to gain an advantage over our competition. We give employees the best tools available to perform their jobs and encourage the team to continually look for better faster more efficient ways of conducting our daily work. The views of others contribute to a synergy that helps grow the business and the employees. This approach enables the employees to selfdevelop and push the boundaries of what they are capable of providing experience and learning opportunities that large corporate environments cannot offer.
What we bring to the table:
- Dynamic Learning Environment: Dive into a variety of tasks daily broadening your knowledge and skill set
- Employee Empowerment: Go beyond what you once imagined were your limitations or shortcomings
- Meaningful Work: Experience the satisfaction of making a significant impact and feeling valued every day
- TopTier Compensation: Enjoy salaries that exceed market trends designed to attract and retain top talent
- Exceptional Benefits: Access some of the best benefits available in the industry
- Stable Career Growth: Thrive in a longterm supportive employment environment
If youre ready for a career where you can grow feel valued and make a difference join us. Break free from the ordinary and become part of a team that values your contribution.
How to Apply:
Interested candidates should send their resumes cover letters and completed project portfolios to . B2 Constructors LLC is an equalopportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Required Experience:
IC
Employment Type
Contract
