Senior Administrative Assistant Contract 25217
Senior Administrative Assistant Contract 25217
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Job Description
Job Description
TheSr. AdministrativeAssistant plays an important role in ensuring the effective and efficient maintenance of departmentalprocesses proceduresandprograms inclusive of calendar management scheduling vendormeetingstravel arrangementsandexpenses. It is imperative this person can handle details of a confidential and critical nature. Tobe successful at this position it will be important to exercise independent judgment to optimize internal processes and procedures as well asact as a team will be a need to be flexible and perform other duties asassigned.
Key Responsibilities:
- Provide logistical planning and administrative support forthe designatedDTE leadersincluding calendar management
- Agenda and logistics management (room catering A/VZoom)formeetingsand team outings including:
- Leadership Team Meetings Town Halls Staff Meetings TeamOffsites etc.
- Schedule and coordinate larger crossfunctional meetings as requestedbyextendedleadership team members with direction from designated leader.
- Work across departments and with other administrative associates to facilitate interview schedules meeting logistics etc.
- Work closely with the other DTE admin for department meetings and events.
- Coordinate interactions with strategic vendors onsite visits conference callsoffsite meetingsandbooktravel arrangements
- Submit T&E reports in Concur
- Manage leadership team and staff meeting agendas in MicrosoftTeams/Sharepoint/OneNote etc.
- Assist in onboardingnewDTEemployees add to email distribution lists add torecurringDTE/teammeetings etc.
- Identify and implement opportunities toimproveDTEprocessesand procedures
- Additional ad hoc projects and responsibilities as requested by thedesignated DTE Leaders.
Minimum Qualifications:
- Bachelors Degree preferred
- 5 years administrative experience
- Experience with Outlook Calendar Management and Concur Expense reporting systems
- Demonstrates excellent communication verbal and written and interpersonal skills
- Able to work in a fastpaced environment and multitask
- Able to independently interpret policies and solve nonroutine complex issues
- Possesses thorough understanding of departmental and company policies and procedures
- Ability to work with employees at all levels in the organization and across all functions
- Team player able to develop rapport and credibility with team members
- Detail orientated with ability to identify and communicate conflicts inscheduling/priorities
- Displays sound ethics and a fit for Vertexs core values
- Ability to clearly present project status and outline processes in oral and written formats
Pay Range
$4550/hr
Requisition Disclaimer
This job posting is for a temporary role with a thirdparty agency partner on assignment at Vertex Pharmaceuticals (Vertex). The individual selected for this role will be offered the role as an employee of a third party agency partner; compensation medical benefits fringe benefits and other terms and conditions of employment shall be presented by the thirdparty agency partner upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors including skills competencies experience location and/or being pursued and other jobrelated factors permitted by law. In addition this role will be eligible for overtime pay in accordance with federal and state requirements
By applying for this position you agree to the Atrium Terms and Conditions and you direct Atrium to share your application materials which may include your CV/Resume email address or phone number with Vertex. For more information on how Vertex handles your personal data related to your job application please see Vertexs Careers Privacy Notice. Agreeing to the Atrium Terms and Conditions includes permission to use the email address and mobile phone number you provide during the application process or throughout the duration of your prospective or actual employment to notify you of job openings profiles articles news and other employmentrelated information as well as to notify you of special promotions or additional products and services offered by us or our affiliates and partners
(collectively Atrium Alerts). Atrium Alerts may be sent by email phone or text message. Your personal information will be safely stored within the Atrium & Vertex databases. Atrium does not sell your personal information to third parties. Text message and data rates may apply. To OPT OUT of text messaging or to modify your communication preferences for Atrium Alerts at any time please contact Atrium at .
If you do not agree with the Atrium Terms and Conditions you can still complete your application for this position by emailing your resume to our team at Please include the job title in the subject of your email.
No C2C or ThirdParty Vendors
Required Experience:
Senior IC
Employment Type
Full-Time
