Administrative Assistant V Mail Room - Indianapolis
Administrative Assistant V Mail Room - Indianapolis
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USD 31668 - 31668
1 Vacancy
Job Description
Job Description
***STARTING SALARY MAY BE ADJUSTED FOR EDUCATION EXPERIENCE AND TRAINING***
***FOR CURRENT STATE EMPLOYEES ESTABLISHED SALARY RULES APPLY***
To serve as a professional staff employee of the Indiana State Police whose primary responsibility is to prepare and coordinate the receipt and distribution of all Headquarters mail. This is a dual position that encompasses mailroom and Criminal History duties.Job Duties
- Prepare deliver and pick up all General Headquarters mail.
- Process and ensure proper postage is affixed on all mail.
- Maintain equipment utilized in mail handling.
- Shred Identified documents and maintain equipment.
- Process requests for case reports.
- Gather and sort all incoming/outgoing mail.
- Route General Headquarters mail to its proper destination.
- Sort wrap weigh and place postage on UPS mail.
- Order and pick up mail room supplies from the Post Office and Quartermaster.
- Keep uptodate on new UPS and US Postage Rules/Regulations.
- Shred documents.
- Complete case reports and Transcript requests: Microfilm Microfiche and through RMS.
- Perform Criminal History requests and other duties as needed.
Job Qualifications
- Must be a high school graduate or equivalent GED.
- Ability to learn UPS US Postal rates certified and registered mail rates.
- Ability to operate Microfilm Microfiche and access RMS.
- Ability to function independently.
- Ability to lift and move heavy items up to 30 lbs.
- Ability to maintain confidentiality.
- Must be able to apply US postage and UPS regulations.
- Must be able to gather sort and distribute mail packages and supplies.
- Must be able to work with minimal supervision prioritize work and meet deadlines.
- Ability to communicate effectively both verbally and in writing.
Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of their high school transcript or GED certificate any college transcripts technical certificates and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested please email the documents to and indicate your name and the position for which you have applied when forwarding all attachments.
Employment Type
Full-Time
