Quincy High School Administrative Assistant Site Testing Coordinator

Supervisor: Principal

Salary Range:QESA Salary Schedule
Location/Assignment: QHSAssessment Coordinator

Condition of work: 195 wk days/7.5 hrs/day

SUMMARY:

Coordinate sitebased administration of local and state assessments 50; Provide administrative support to various positions and departments. Duties include but are not limited to answering/screening phone calls and visitors scheduling appointments preparing documents and reports receiving and responding to inquiries and requests entering and retrieving data using the computer and/or the district student information system.

ESSENTIALFUNCTIONS:

• Ensure staff are trained and understand the latest district and state assessment guidance.

• Support and provide professional development to district and building teams for data and assessments.

• Assists with communication of assessments results for all stakeholders.

• Maintains records of deficiencies. Notifies staff and students of credits and courses needed.

• Export and import data through various digital databases.

• Manage digital account access and rostering to local and state platforms.

• Track completion of compliance documentation and complete state reporting as required by state and federal agencies.

• Attend and participate in a variety of (statemandated and districtprescribed) activities to enhance personal and professional skills.

• Collaborate with staff to ensure teams have the data and resources needed.

• Maintain a high level of effective communication with a variety of stakeholders to ensure key deadlines and processes are met and followed through.

• Assists with communication and distribution of assessments results for all stakeholders

• Support implementation of district and state assessments.

• Maintains records of deficiencies. Notifies staff and students of credits and courses needed.

• Registers students for classes and assists students with schedule changes.

• Prepares schedule assists in building master schedule receives registration data maintains records and schedules. Resolves scheduling conflicts.

• Responsible for evaluating and updating transcripts as well as milestones.

• Generate data reports related to progress towards graduation requirements.

• Assist in credit evaluations.

• Perform related tasks consistent with the scope and responsibility of the position.

• Must have good human relations and interpersonal skills demonstrated ability to keep confidentiality and show initiative when appropriate.

• Other duties as assigned by the Principal

QUALIFICATIONS:

• Minimum of 3 years developing technical skills with expertise using MS Office Suite (especially MS Excel) and fluency navigating digital platforms.

• Have experience with knowledge of and skill in supporting colleagues in gathering and utilizing data.

• Ability to synthesize large amounts of information and communicate highlights effectively.

• Ability to learn various data management systems for entry of assessmentrelated information and export of data.

• Experience in a K12 educational system preferred.

• Experience or willingness to learn Site Assessment Coordinator responsibilities including learning updated state requirements communicating updates to and training requirements tracking compliance and other duties as needed.

• Ability to participate in ongoing professional development activities such as OSPI conferences/webinars professional associations workshops and inservice.

• Ability to perform all duties in accordance with applicable Board policies and district and legal requirements.

• Ability to maintain confidentiality in all situations and possess great human relations and interpersonal skills and take initiative when necessary.

• Ability to meet and maintain punctuality and attendance expectations.

UNION AFFILIATION:

This position is represented by Quincy Educational Secretaries Association

BENEFITS:

Health insurance benefits for employees working 630 hours or more per year include medical dental vision life and longterm disability plans through the School Employee Benefits Board (SEBB). Retirement benefits are provided through the WA State Department of Retirement Systems (DRS).Clickhere for more detailed information on benefits. leave benefits to include 10 sick days 10 paid holidays and 3 personal leave days. One 1 additional day at the beginning of the tenth 10th) year of continuous service. Two 2 additional days at the beginning of the fifteenth 15th) year of continuous service. 10 paid holidays possibly 11 if Juneteenth falls within the employees work year or within the last week of their work year

Benefits may be prorated based upon date of hire/FTE.

WORKING CONDITIONS & PHYSICALREQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonableaccommodation may be made to enable individuals with disabilities to perform essential functions. The usual and customary methods of performing the jobs functions require the following physical demands:

• Ability to regularly walk sit stoop kneel crouch crawl push and pull.
• Ability to lift up to 30 lbs.

PROCEDURE:
Application Online at Click on Menu> Careers >Job Opening
All applications must be submitted online through the SchoolSpring system.
Note: Employment contingent upon successful clearance of a Washington State Patrol FBI fingerprint criminal history background check and School Board approval.

Immigration Reform and Control Act Requirement: The recommended applicant if not a current regular employee will be required to complete an INS I9 form and must provide proof of employment eligibility.

Quincy School District does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:Title IX Coordinator: Nik Bergman Superintendent 404 1st AVE SW Quincy WA 504/ADA Coordinator:Victoria Hodge Special Programs Director 404 1st AVE SW Quincy WA Rights Compliance Coordinator:David Garza Assistant Superintendent 404 1st AVE SW Quincy WA 98571.

Quincy School District is an Equal Opportunity Employer

RE: L Jones