Project Assistant
Project Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Number of Vacancies: 1
Area of Consideration: Open to the Public
Employment Status: Full Time Temporary
Pay Plan Series & Grade: DS0058/10
Salary Range: $25.65 per hour $53352 annual salary)
Closing Date: Open Until Filled
Location:4200 Connecticut Ave NW Washington DC 20008
Brief Description of Duties
Reporting to the Director of the Accessibility Resource Center (ARC) the Project Assistant provides high quality administrative support for Accessibility Resource Center (ARC) coordinates all office functions and contributes to the overall success of the ARC. Provides operational support to strengthen the coordination and management of the ARC tracks deliverables and improve workflow. Interacts with students staff faculty and external stakeholders and utilizes knowledge of departmental policies and procedures to perform initial triage of calls and service requests prioritize activities and increase the overall effectiveness of the ARC.
Essential Duties and Responsibilities
- Coordinates the accommodation intake process for the Accessibility Resource Center (ARC); Provides prompt professional responses to all inquiries service/meeting requests and referrals.
- Provides comprehensive records management for the ARC to ensure information is appropriately filed in a timely manner and confidentiality maintained. Assist in the establishment and maintenance of an electronic database and reporting system.
- Performs and manages daily office operations. Receives and routes correspondence; manages inventory and procurement to ensure that needed materials and supplies are available and office equipment is maintained. Makes recommendations for improving departmental systems processes and operations.
- Provides administrative support to ARC Counselors and Director.
- Tracks and monitors budget expenditures (including unit contracts) completes purchase requisitions reconciles expenditures and organizes budget documentation for items such as contracts office supplies travel professional development trainings etc.; Communicates with contractors and vendors regarding services provided.
- Tracks and monitors projects; assists with research monitors service trends and prepares and submits written reports on services programs and activities.
- Coordinates support (interpreting services etc. for campus/communitywide events (e.g. graduation convocation) and student workshops.
- Plans and implements project activities including collaborating with institutional and external partners organizing virtual and inperson meeting logistics (e.g. scheduling virtual or physical set up space reservations document preparation ordering promotional items refreshments etc.
- Assists with hiring training and supervision of student workers; creates schedules assigns tasks and tracks time and attendance.
- Assists with developing and maintaining departmental resource handbooks manuals guidelines and website information.
- Performs other duties as assigned.
Minimum Job Requirements
- Bachelors degree in Education Social Sciences Business Administration or a related field. Equivalent work experience may be considered in lieu of a degree.
- 35 years of related work experience preferably in an academic setting
- Demonstrated strong organizational skills project management and effective decision making.
- Experience with budget management.
- Experience with Banner is desirable.
- Experience with student services delivery in higher education preferably with nontraditional students and/or students with disabilities preferred.
Information to Applicant
Condition of Employment: This is a sponsored program appointment. The duration of this appointment is subject to grant fund availability.
Collective Bargaining Unit (NonUnion): This position is not in the collective bargaining unit.
Employment Benefits:Depending upon length of appointment selecteemay or may not be eligible for full benefits such ashealth and life insurance annual (vacation) and sick leave and will be covered under the University of the District of Columbias retirement plan (TIAA).
Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race color religion national origin sex age marital status personal appearance sexual orientation family responsibilities matriculation physical handicap or political affiliation.
Notice of NonDiscrimination: In accordance with the D.C. Human Rights Act of 1977 as amended D.C. Official Code Section 21401.01 et. seq. (Act) the University of the District of Columbia does not discriminate on the basis of actual or perceived actual race color religion national origin sex age disability sexual orientation gender identity or expression family responsibilities matriculation political affiliation marital status personal appearance genetic information familial status status as a victim of an intrafamily offense place of residence or business or status as a covered veteran as provided for and to the extent required by District and Federal statutes and regulations. Sexual harassment is a form of sex discrimination which is also prohibited by the Act. In addition harassment based on any of the above protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.
Veterans Preference: Applicants claiming veterans preference must submit official proof at the time of application.
Visa Sponsorship: At this time the University of the District of Columbia does not provide sponsorship for visas (e.g. H1B).This job is also ineligible for Optional Practical Training (OPT).
DrugFree Workplace: Pursuant to the requirements of the DrugFree Workplace Act of 1988 the individual selected to fill this position will as a condition of employment be required to notify his/her immediate supervisor in writing not later than five 5 days after conviction of any criminal drug statute occurring in the workplace.
Background Investigation: Employment with the University of the District of Columbia is contingent upon a satisfactory background investigation. The determination of a satisfactory backgroundinvestigation is made at the sole discretion of the University of the District of Columbia. The University may refuse to hire a finalist rescind an offer of employment to a finalist or review and may terminate the employment of a current employee based on the results of a background investigation.
Disposition of Resume: Resumes received outside the area of consideration and/or after the closing date will not be given consideration. You must resubmit your resume to receive consideration for any subsequent advertised position vacancies. For the purpose of employment resumes are not considered job applications. Therefore if selected for employment a UDC application will be required.
Job Offers: Official Job Offers are made by the University of the District of Columbia Office of Human Resources Only.
Contact Information:All inquiriesrelated to employment and job applications should be directed to UDC Office of Human Resources at(.
The University of the District of Columbia is an Equal Opportunity/Affirmative Action institution. Minorities women veterans and persons with disabilities are encouraged to apply. For a full version of the Universitys EO Policy Statement please visit: opportunity/.
Employment Type
Contract
