Accounts Payable Specialist
Accounts Payable Specialist
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Salary Not Disclosed
1 Vacancy
Job Description
JOB TITLE: Accounts Payable Specialist
JOB GOAL:
- Responsible for accounts payables and ensuring the accurate and timely processing of invoices and payments. This role involves verifying invoices overseeing payment processes and ensuring compliance withdistrict state and federalpolicies and person willalso work to optimize the accounts payable process improve efficiency and maintain strong relationships with vendors.
QUALIFICATIONS:
- Strong understanding of accounts payable principles accounting software (like ERP systems) and financial reporting.
- Ability to motivate and communicate effectively with internal stakeholders and external vendors.
- Analytical mindset to identify discrepancies process inefficiencies and implement solutions.
- Bachelors degree in Accounting Finance or an Associates Degree from an accredited educational institution in Accounting with
- Several years of experience in accounts payable including supervisory or management experience arepreferred.
- Create and review documents with strong attention to detail.
- Maintain a positive attitude a willingness to learn andf flexibility to take on new challenges as needed.
- Assist in establishing a collaborative work environment with otherdistrict office staff.
- Must maintain confidentiality.
- Hold a current Maine DOE CHRC Approval.
REPORTS TO: Director of Finance
RESPONSIBILITIES:
- Manage the flow of invoices from receipt to payment ensuring accuracy and adherence todistrict/state and federal policies.
- Work in colaboration with school financestaff providing guidance and support to meet performance targets.
- Develop and maintain strong relationships with vendors and resolve discrepancies.
- Ensure accuracy and integrity of data in accounting systems and maintain uptodate records.
- Review andprocess employee expense claims and payable runs ensuring timely and accurate payments.
- Maintain W9 and vendor ACH application reconcile bank statements prepare1099 reconciliation and other reconciliations as assigned.
- Contribute to monthly and annual reporting cycles by preparing reports on outstanding payments aged creditors andabandoned property.
- Identify opportunities for process improvements and implement changes to optimize the AP process.
- Ensure compliance with accounting standards tax laws and internal controls.
- Other tasks as assigned by the Director of Finance
TERMS OF EMPLOYMENT: Twelve month year. Wages as determined annually by the Board of Directors.
EVALUATION: Once during the probationary period and then annually in writing by the Director of Finance.
NOTE: The above job description reflects the general requirements necessary to describe the principal functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job either at present or in the future.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
