Personal Assistant
Personal Assistant
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Job Description
Overview
Fast Enterprises is a provider of essential software and services for citizens and government. In 1998 we changed the way government revenue agencies support their business with the introduction of GenTax. We have expanded beyond Tax and now also perform implementations for Motor Vehicle Driver License Unemployment Insurance and Child Support Engagement agencies.
Your FAST career has a meaningful and lasting social impact. FAST offers a collaborative inoffice problemsolving environment.
As a Personal Assistant you will work fulltime inperson performing a variety of administrative tasks supporting the duties assigned to our Executive Assistant located in Boise ID. The ideal candidate will have personal assistant (or corporate office administration) experience a flexible schedule and an enthusiastic cando attitude.
This is a role that exceeds regular business hours and requires being available on evenings and weekends as needed.
Responsibilities
Supporting HighLevel Executives:
Household support:
- Provide regular inperson support for family homes by attending appointments and running errands as needed.
- Act as the main point of contact for vendors managing relationships coordinating event logistics processing payments and communicating updates.
- Track house projects and oversee vendor completion.
- Offer ongoing mentorship to household staff tracking progress and current initiatives.
- Set up and maintain organized filing systems.
- Field inquiries and direct them to the appropriate FAST team.
Travel & Scheduling:
- Manage complex calendars across multiple time zones anticipate needs and respond quickly to changes.
- Coordinate complex domestic and international travel including relocating vehicles booking accommodations and creating detailed itineraries.
- Book personal and professional commitments such as restaurant reservations and appointments.
- Provide oncall support for afterhours travel needs.
Logistical Support:
- Submit and reconcile monthly expense reports track purchases and collect relevant receipts.
- Regularly follow up on tasks and provide timely status updates.
- Assist with logistical planning and for events including team meetings product demos board meetings and offsite activities.
- Support travel and event logistics for Project Managers across the company as needed.
Supporting FAST:
- Collaborate with teams across FAST to support initiatives and streamline operations.
- Assist with companywide campaigns and ad hoc projects.
- Offer administrative assistance as needed for light legal and contractrelated tasks.
- Continuously evaluate processes and implement innovative solutions to improve efficiency.
Boise Office/Administration Duties:
- Provide support for Boisebased project teams to ensure they have the necessary resources and supplies to fulfill their roles effectively.
- Regularly monitor inventory and order supplies for the office accordingly.
- Organize office supplies/items and maintain general cleanliness in common spaces throughout the office (breakroom training spaces and meeting rooms).
- Prepare for meetings by ensuring adequate seating is available the technology needed is working properly and beverages/food are available if applicable.
- Prepare general mail and FedEx shipments arrange for pick up or drop off ensure labels are prepared correctly and maintain the FedEx mailing materials on site.
- Open and distribute incoming mail and emails to coordinate the flow of information internally and externally (as needed).
- Coordinate and facilitate inoffice breakfasts and lunches as needed accommodating any special dietary restrictions.
- Planning and coordinating social events outside the office including preparing the event space when required.
- Coordinate community service and volunteer opportunities and communicate said opportunities to the project site members.
Qualifications
- Completed bachelors degree in business/public administration finance/accounting management education social science or other field related to office management and administration.
- 03 years of personal assistant (or corporate office administration) experience.
- Previous experience with Microsoft Office Suite.
- Reliable personal vehicle available for running errands and completing tasks.
- Valid Drivers License.
- Must be willing to work outside regular business hours.
- Excellent written and verbal communication skills.
- Strong organizational skills.
- Ability to multitask independently and anticipate needs.
FAST Benefits
- Throughout your career you will be rewarded through our meritbased pay structure 401(k) matching program and performance based bonuses.
- Our exceptional benefits package includes coverage for FASTies and their families. Health dental and vision insurance are 100 employerpaid providing the peace of mind of top coverage without financial burden.
- Sabbatical program known as the FAST Pause. This program provides you with a month of paid leave to pursue your passions and recharge in any way you would like.
- We provide paid parental leave.
- We provide paid holidays as well as vacation and sick time.
- Our gift matching program matches annual volunteer hours or monetary donations.
- Teambuilding activities are offered throughout the year.
- Make a difference by driving meaningful and positive change in government agencies.
Want More Information
FAST is an equal opportunity employer.
Voluntary SelfIdentification Information is requested for U.S. applicants during the application process.
Salary to be determined by the education experience knowledge skills abilities and location of the applicant.
Fast Enterprises is committed to the full inclusion of all qualified individuals. As part of this commitment Fast Enterprises will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed please contact.
Pay Range
Employment Type
Full-Time
