Administrative Associate II MSC
Administrative Associate II MSC
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Job Description
Job Title
Administrative Associate II (MSC)Agency
Prairie View A&M UniversityDepartment
Msc ComplexProposed Minimum Salary
$10.83 hourlyJob Location
Prairie View TexasJob Type
StaffJob Description
The Administrative Associate II under general supervision provides quality service to our students faculty staff vendors and guests. The primary purpose of this position is to perform daytoday clerical tasks for the department.
This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate.
Responsibilities:
Perform daytoday to day clerical tasks such as answer and direct phone calls take and distribute messages type documents and correspondence organize and coordinates meetings and answer general inquiries from visitors staff and students. Maintain records and receipts of cash handling deposits and vendor contracts on a daily basis. Conduct inventory of office supplies for the department and order office supplies on a monthly basis.
Establish and maintain computer files and/or records such as key logs vendor contracts and rent payments from tenants for Student Center Operations.
Assist with budget maintenance such as of necessary documents for budget transactions. Enter reconcile and submit information into Banner and Canopy/Famis for billing and collections on a monthly basis. Process requisitions for work orders. Schedule outside vendors such as temporary single day vendors for a variety of events inside and outside the building. Make sure all commissions from vendors are current with payments and track that vendors stay in allotted space. Collect cash from campus dry cleaners and deposit daily each morning.
Perform space management by acting as one of the administrators for the room reservation software. Respond to room availability inquiries from visitors staff and students. Reserve rooms for meetings and events using the scheduling software.
Act as back up to set up students faculty staff and guest in CS Gold for meals laundry ID cards and panther bucks. Assist Sodexo with micros registers and contact CBORD for service support.
Monitor student workers schedule and timesheets in Workday.
Perform other duties as assigned.
Required Education and Experience:
High School Diploma or equivalent.
Two years of related experience.
Required Knowledge Skills and Abilities:
Knowledge of word processing spreadsheet and database applications.
Knowledge of student information systems degree planning and degree audits.
Ability to multitask and work cooperatively with others.
Effective verbal and written communication skills.
Job Posting Close Date:
4/23/2025
Required Attachments:
Please attach all required documents listed belowin the attachment box labeled as either Resume/CV or Resume/Cover Letter on the application. Multiple attachments may be included in the Resume/CV or Resume/Cover Letter attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
Resume or Curriculum Vitae
Cover Letter
Application Submission Guidelines:
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed HigherEdJobs etc. will not be considered unless the individual has applied to the available position via thePVAMUCareer site.
The required documents listed in the above Required Attachments section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above ator should you need assistance with the online application process.
Background Check Requirements:
All positions are securitysensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
IC
Employment Type
Full-Time
