Facilities Assistant - Prevention Advisor
Facilities Assistant - Prevention Advisor
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Job Description
The purpose of the role:
The Facility Assistant supports on premises and general operations projects. The Facility Assistant delivers facilities services and collaborates on sustainability programmes to maintain a safe and efficient work environment. As Prevention Advisor* manages the office prevention plan advises on health and safety and ensures compliance with occupational safety regulations.
Key responsibilities:
Assists in premises projects from concept to implementation including vendor management budget monitoring and authorisation of works.
Helps deliver facilities services including operations and maintenance energy management and general office management.
Collaborates on sustainability programmes including utility monitoring and implementation of usage reduction initiatives.
Assists with monitoring and reallocating space to ensure effective use according to the Firms needs manages internal move and refurbishment projects.
Supports teams in activities across facilities management including supervising outsourced personnel in cleaning security and technical maintenance.
Provides support for events meetings emergency response and manages maintenance and repair requests.
Participates in regular testing and evaluation of business continuity plans to identify areas for improvement.
Helps to ensure all individuals on the Firms premises have proper Firmissued identification and supports compliance with all health and safety regulations and security.
Prevention Advisor*
As Prevention Advisor develops the office prevention plan and an annual action plan to mitigate risks to health and safety implements necessary actions and manages the relationship with external occupational safety provider.
Supports in ensuring adherence to firms health & safety policies to maintain a safe work environment and assists in the investigation of accidents or incidents to discover causes and recommend preventive measures.
* Prevention Advisor title only added once relevant certificate obtained.
Linklaters is a global law firm with 30 offices in 20 countries worldwide.
We have been named as one of The Times Top 50 Employers for Gender Equality for the 10th consecutive year; recognised by Stonewall as a Top 100 employer for LGBTQ inclusion; and by the Social Mobility Employer Index as a Top 20 employer for advancing social mobility.
Linklaters isa people business. Being best in class in the eyes of our clients means that our people must be exceptional.
We look not only for brilliant minds but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative efficient agile entrepreneurial and responsible mindset we aim to bring to every interaction.
Ours is an environment of outperformance. We achieve this not with targets and incentives but by fostering a positive supportive fair and open atmosphere.
We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias because we want everyone to feel that they belong. This is vital to our ability to work as one team with a common mindset.
We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way whether as a regular pattern or on an ad hoc basis and we will be happy to discuss this further. We also recognise that women especially may hesitate to apply if they feel they may not meet every requirement listed despite being excited by the role. If this sounds like you wed really encourage you to apply.
What sets us apart:
At Linklaters:
We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business
We belong to a firm that embodies its corporate social environment and governance responsibility commitments
We celebrate diversity equity and inclusion so our people can bring themselves to work
We advocate speakup culture to empower our people in sharing their voices and an opendoor policy to ensure they are listened to
We invest in customfit career paths for our people in line with their talents and aspirations
We provide agile working solutions to meet the changing needs of our people and our business
We are committed to people first relationships based on mutual trust respect and appreciation
We support the health and wellbeing of our people providing a safe space to talk about emotions and mental health with access to expert advice as needed
We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover coach and develop the talents of others
Technical Skills:
This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of and requirements for the performance of this job. As such the role may also include the undertaking of additional tasks as required.
Required Experience:
Unclear Seniority
Employment Type
Temp
