Budget Specialist 117667
Budget Specialist 117667
Posted on :
22-04-2025
Employer Active
1 Vacancy
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Job Description
We are seeking aBudget Specialistwho will provide financial and administrative support to Department faculty and administrative office staff. The position will report directly to the Sr. Administrative Manager.
Specific Duties & Responsibilities
- Process travel and expense reimbursement requests for faculty staff and nonemployees using SAP or Petty Cash Vouchers for expenses stemming from sponsored and nonsponsored business activities.
- Accurately prepare code and process purchase requests using the quickest and most appropriate purchasing mechanism such as Hopkins emarketplace and nonstandard shopping carts.
- Distribute goods and process related goods receipts verifying proper invoicing to Accounts Payable to ensure 3way match and timely payment processing.
- Process vendor invoices for expenses and/or services utilizing online check requests.
- Liaise with external entities procurement and accounts payable for vendor record generation.
- Serve as subject matter expert on the SAP Purchasing module and University financial and purchasing policies.
- Monitor and reconcile the nonpersonnel charges of all sponsored and nonsponsored accounts using BW reporting and SAP transaction system.
- Train departmental faculty staff and students on the required documentation for each SAP transaction.
- Distribute new award budgets as needed.
- Work with Finance team on grant milestone items.
- Assist with maintaining department key database and jcard access.
- Use timemanagement techniques daily to triage and monitor email(s) and workflow systems to process documents and requests in a timely manner.
- Maintain accurate and complete records and documentation in electronic filing system following guidelines for record retention storage compilation coding updating and purging.
- Operate office equipment such as scanner personal computer photocopier to manage email electronic calendar and other forms of electronic media.
- Keep abreast of University policies and procedures and communicate as appropriate via written or oral correspondence to internal and external customers.
- Deposit checks and post to proper accounts.
- Respond to student group inquiries to verify account balances and transactions or locate and resolve discrepancies.
- Provide support for other financial/administrative services of the department as needed.
- Other duties as assigned.
Special Knowledge Skills and Abilities
- Strong organizational skills analytical and problemsolving abilities and attention to detail.
- Ability to maintain confidentiality.
- Ability to work in a fastpaced environment.
- Ability to work with flexibility on several tasks simultaneously.
- Proficient in the use of Microsoft Office (i.e. Word and Excel).
- Strong interpersonal and communication skills both oral and written.
- Demonstrated customer service skills.
- Ability to work for periods of time without immediate direction.
- Ability to prioritize own work.
- Strong mathematical ability.
Minimum Qualifications
- High School Diploma or graduation equivalent.
- Three years of related administrative and/or budget experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Associates Degree.
- Previous experience with JHU systems (SAP) is beneficial.
Classified Title: Budget Specialist
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $18.20 $33.90 HRLY (Commensurate w/exp.
Employee group: Full Time
Schedule: Monday through Friday 8:004:30pm
FLSA Status:NonExempt
Location:Hybrid/Homewood Campus
Department name: Dept of Chemical and Biomolecular Engrg
Personnel area: Whiting School of Engineering
Required Experience:
Unclear Seniority
Employment Type
Full Time
Key Skills
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