Sr Administrative Assistant
Sr Administrative Assistant
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$ 61800 - 92800
1 Vacancy
Job Description
The Sr. Administrative Assistant will provide support to the SVP HR Total Rewards SVP HR Global Functions and Finance Director Corporate Functions along with their respective teams. This role encompasses a wide range of responsibilities including administrative support travel arrangements schedule management meeting coordination expense report processing and the of various projects and duties as assigned.
This is a hybrid position located at Ecolabs Global Headquarters (EGH) in St. Paul MN.
What You Will Do:
- Provide administrative support to three leaders and their teams
- Organize and maintain the calendar and schedule for leaders (and their direct reports as needed) including scheduling virtual and in person meetings and functions
- Make independent decisions regarding planning organizing and scheduling priorities
- Coordinate domestic and international travel arrangements including developing agendas and itineraries booking flights and accommodations and arranging meetings and visits
- Manage expenses and prepare reports for leaders
- Coordinate and schedule large complex meetings spanning multiple time zones
- Develop presentation materials and supporting overall team communications
- Manage all logistics and coordination of space speakers materials and support for team meetings and other ad hoc HR meetings events and trainings
- Provide office manager support for the HR floor (supplies office equipment printers mail etc.
- Assist with onboarding for new TOD employees (IT equipment scheduling meet and greets etc.
- Participate as an active member in team HR or enterprisewide projects as assigned
Minimum Qualifications:
- High school diploma or equivalent
- 5 years of professional work experience
- 3 years of administrative assistant experience reporting directly to senior management
- Strong attention to detail and organizational skills
- Effective verbal and written communication skills
- Proficiency in Outlook Word PowerPoint and intermediate skills in Microsoft Excel
- Adaptability and flexibility to respond to urgent project needs and shifting priorities
- Ability to professionally handle confidential and sensitive information
Preferred Qualifications:
- Bachelors degree in HR or businessrelated area
- Interest in HR career path opportunities
- Ability to learn and navigate systems easily
- Ability to anticipate needs and use sound judgment resourcefulness and problemsolving skills
- Demonstrates initiative with the ability to manage multiple competing priorities in a fastpaced environment
- Strong critical thinking skills and drive to learn
Annual or Hourly Compensation Range
Benefits
Ecolab strives to provide comprehensive and marketcompetitive benefits to meet the needs of our associates and their families.Click here to see our benefits.
If you are viewing this posting on a site other than our Ecolab Career website view our benefits at Customer Requirements Notice
To meet customer requirements and comply with local or state regulations applicants for certain customerfacing roles may need to:
Undergo additional background screens and/or drug/alcohol testing for customer credentialing.
Be fully vaccinated for COVID19 including a booster if eligible unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.
Americans with Disabilities Act (ADA)
Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance with our application process upon request as to comply with applicable laws. If you have a disability and require accommodation assistance in this application process please visit the Recruiting Support link in the footer of each page of our career website.
Required Experience:
Senior IC
Employment Type
Full-Time
