Executive Assistant to VP

GENERAL DESCRIPTION

Reporting directly to the VP Operations the Executive Assistant provides executive support in a oneonone working relationship to Operations General Counsel and GM of USP Technologies Business. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Vice President. The Executive Assistant also serves as the Facilities Manager for the corporate office and liaison between facilities/maintenance and our business. This role is the liaison to the senior management teams and the functions reporting into Operations; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

The Executive Assistant will have the ability to work independently on projects from conception to completion and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Produces information by transcribing formatting inputting editing retrieving copying and transmitting text data and graphics.
• Conserves executives time by reading researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executives appointment schedule by planning and scheduling meetings conferences teleconferences and travel in addition to functional meetings reporting into Operations.
• Manages the Executives travel bookings schedule and expense reporting in accordance with our compliance standards.
• Maintains customer confidence and protects operations by keeping information confidential.
• Manages the corporate office facilities repairs and maintenance schedule and ticketing system for immediate issues. Maintains relationship with landlord and upcoming building notifications to the organization.
• Lead and coaches the front desk coordinator on facilities support customer service and phone etiquette and general customer service.
• Prepares reports by collecting and analyzing information.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Contributes to team effort by accomplishing related results as needed.

SUPPLEMENTAL RESPONSIBILITIES

• Front desk phone coverage as needed; Support all other administrative staff in back up situations.
• Supports the functions underneath the VP Operations with ad hoc requests such as ordering lunches for special occasions etc.
• Handle all individually assigned tasks; share interdepartmental communication
• Other duties as assigned.

KNOWLEDGE & SKILLS

• Technical and business knowledge and analytical skills
• Communication skills; interpersonal skills; teamwork & leadership skills
• Excellent typing grammatical proofing and editing skills
• Strong organizational multitasking and followup skills
• Ability to work independently with minimal supervision
• High level of confidentiality and discretion
• Strong project management skills
• Advanced level in Microsoft Office Suite

EDUCATION & EXPERIENCE

• High School Diploma; business school or college courses preferred
• Minimum 5 years relevant experience

PHYSICAL DEMANDS

• Constantly required to sit and occasionally required to walk stand climb balance stoop bend kneel crouch or crawl and talk hear and smell
• Constantly using hands and fingers to handle feel or operate objects and computer keyboards.
• Occasionally reach with hands and arms squat turn/twist or reach lift carry push or pull up to 20 pounds
• Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus
• The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING CONDITIONS & ENVIRONMENT

• Consists of an indoor work office environment with good ventilation adequate lighting and low noise levels.

AT WILL STATEMENT

Employment with ChemTreat is on an atwill basis which means that either the employee or ChemTreat can terminate the employment relationship at any time and for any reason (or no reason) with or without notice unless the employee and ChemTreat have entered a written agreement signed by the employee and a duly authorized representative of ChemTreat.

EQUAL OPPORTUNITY

ChemTreat Inc. is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color national origin religion gender age marital status disability veteran status sexual orientation gender identity or any characteristic protected by law.

US ONLY:

The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An associates position within the salary range will be based on several factors including but not limited to relevant education qualifications certifications experience skills seniority geographic location performance shift travel requirements sales or revenuebased metrics any collective bargaining agreements and business or organizational needs.

We offer a comprehensive package of benefits including paid time off medical/dental/vision insurance and 401(k) to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned vested and determinable. The amount and availability of any bonus commission benefits or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys sole discretion unless and until paid and may be modified at the Companys sole discretion consistent with the law.

US residents: In any materials you submit you may redact or remove ageidentifying information such as age date of birth or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Veralto Corporation and all Veralto Companies are committed to equal opportunity regardless of race color national origin religion sex age marital status disability veteran status sexual orientation gender identity or other characteristics protected by law. We value diversity and the existence of similarities and differences both visible and not found in our workforce workplace and throughout the markets we serve. Our associates customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.

The EEO posters are available here.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform crucial job functions and to receive other benefits and privileges of employment. Please contact us at to request accommodation.

Unsolicited Assistance

We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at any of the Veralto companies in any form without a valid signed search agreement in place for the specific position approved by Talent Acquisition will be deemed the sole property of Veralto and its companies. No fee will be paid in the event the candidate is hired by Veralto and its companies because of the unsolicited referral.