Allocations Assistant 2025-2026
Allocations Assistant 2025-2026
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USD 28080 - 38480
1 Vacancy
Job Description
Description
BACKGROUND
This position will support St. Louis County Childrens Service Fund staff with the implementation of theCore Funding Opportunity allocation cycle Depending on timing this position may also support theGrassroots Funding Cycle allocation.
JOB DESCRIPTION
Job Title: Allocations Assistant Location: Hybrid 2 days required in office Some tasks may require inperson attendance at meetings and events Hours: Flexible Monday Friday 8:00 AM 5:00 PM Position Type: Temporary Parttime Timeline: Approximately May 2025 September 2026 with possible extensions. Supervision: Senior Program Officer Compensation: $13.50/hr $18.50/hr
Position Overview: The Allocations Assistant will provide crucial administrative support to ensure the effective implementation of the CSF funding allocationsCore Funding Opportunity cycle. The assistant will work under the supervision of the Senior Program Officer supporting tasks related to application processing meeting coordination eligibility reviews event planning and contract administration.
For any questions regarding this role please email.Examples of Duties
Key Responsibilities:
- Application Support
- Familiarize with and test applications in Salesforce
- Review and test applicant guidance documents
- Provide event support including planning and logistics for application information meetings
- Assist with application completeness reviews and data entry
- Eligibility and Review Support
- Coordinate basic eligibility meetings for prospective applicants including scheduling and preparation o Support the staff by preparing meeting materials and taking notes during meetings
- Provide logistical and administrative support for external reviewer training and review meeting
- Contract and Award Support o Assist with contract clarifications and assembly
- Provide support during the contract process
- Help with the mail merge and review of award notification letters
- Administrative Tasks o Assist in the assembly of board books and notetaking during board meetings
- Manage meeting scheduling logistics and documentation
- Perform a variety of administrative tasks such as printing application submissions organizing files and tracking application statuses
- Miscellaneous Support
- Assist with research on agency verifications and other required documents
- Support other duties as assigned in accordance with project needs
Minimum Qualifications
Required Qualifications:
1 years of administrative support experience
Strong organizational and multitasking skills
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
Ability to handle confidential information with discretion
Experience in customer support or working with the public is a plus
High school diploma or equivalent required; further education is a plus. Desired Qualifications but not required:
Salesforce Eventbrite or other event planning tool and Teams (will provide training).
Candidate Attributes:
Detailoriented and highly organized
Strong written and verbal communication skills
Able to navigate ambiguity and adapt to changing priorities
Comfortable working independently while supporting a team
Ability to manage multiple tasks effectively and meet deadlines.
Employment Type
Part-Time
